operations across a designated region by coordinating planning, scheduling, compliance activities, and administrative functions. This role ensures efficient execution of maintenance work, regulatory compliance (including C3PR audits), and effective communication between field teams, drivers, vendors, and leadership. The position also manages CMMS data integrity, travel logistics, and regional resource coordination.
Key Responsibilities
Regional Maintenance Planning & Scheduling
- Coordinate and schedule preventive and corrective maintenance activities across multiple sites within the region.
- Work closely with maintenance supervisors and operations teams to prioritize work based on safety, compliance, and operational needs.
- Monitor work schedules and adjust plans as needed to ensure timely completion.
- Track work progress and provide status updates to regional leadership.
CMMS Administration
- Maintain and manage the Computerized Maintenance Management System (CMMS) for the region.
- Create, update, and close work orders with accurate and complete documentation.
- Ensure asset data, maintenance history, and compliance records are current.
- Generate reports and dashboards to support performance tracking and decision-making.
C3PR Audits & Compliance Coordination
- Plan, schedule, and support execution of C3PR audits across the region.
- Prepare and organize audit documentation and ensure readiness at all locations.
- Track findings, corrective actions, and follow-ups to ensure timely closure.
- Support continuous improvement and standardization of compliance processes.
Driver Information & Appointment Coordination
- Maintain driver records, certifications, and qualification documentation.
- Schedule and manage driver-related appointments (medical exams, training, evaluations, etc.).
- Ensure all records meet company and regulatory compliance requirements.
- Communicate schedules and requirements clearly to drivers and supervisors.
Travel & Logistics Support
- Coordinate travel arrangements for maintenance staff, auditors, and regional personnel.
- Manage itineraries including transportation, lodging, and scheduling.
- Ensure efficient and cost-effective travel planning.
- Provide logistical support for field work, audits, and projects.
Regional Administrative Support
- Maintain organized records, files, and documentation for regional maintenance activities.
- Support procurement processes including purchase requisitions, vendor coordination, and invoice tracking.
- Serve as a communication hub between field teams, vendors, and leadership.
- Assist in tracking KPIs and preparing regional performance reports.
