SUMMARY
Arctic Air Holdings is seeking an experienced Accounts Receivable Clerk who records and posts customers receipts activity across multiple operating companies, including Arctic Air Home Services, Graham Heating & Air Conditioning, Sean McCutcheon's Air Conditioning, Arctic Air Plumbing Services, and Bolt Electric. This is a 100% onsite position with no opportunity for remote work.
What You'll Do:
- Accurately records receipt of customer payments (cash, checks & credit cards).
- Reviews all customer invoices for correct payment application.
- Ensure all customer accounts are up to date by reconciling invoices and payments.
- Follow up on overdue invoices and manage collections efforts.
- Maintain accurate records of all receivable transactions and generate reports.
- Address customer inquiries and resolve billing discrepancies.
- Assist and monitor daily reconciliations and reports related to receivables from multiple forms of payments including lien releases.
- Assist in the preparation of financial statements and reports related to receivables, including but not limited to the Customer Aging report.
- Provide daily cash collection reports to management.
- Support the billing process for our New Construction divisions.
- Other related duties as assigned by the supervisor.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed here are representative of the knowledge, skill and/or ability required.
EDUCATION and/or EXPERIENCE
· AA/AS Degree in Accounting preferred, High school diploma required.
· Strong working experience in accounts receivable or similar role.
· A solid understanding of accounting principles and practices is beneficial.
· Proficient in use of 10 key calculator
· Proficient in MS Office (Excel and Word)
LANGUAGE / COMMUNICATION AND OTHER SKILLS
· Basic English language skills.
· Effective communication with vendors and internal departments is essential for resolving discrepancies and ensuring smooth payment processes.
· Ability to perform basic mathematical calculations including calculations of percentages and discounts.
· Must possess strong analytical skills that enable one to distinguish discrepancies, be able to find and implement resolutions for those problems.
PHYSICAL DEMANDS / WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be put in place to enable individuals with disabilities to perform the essential functions.
· Office environment with frequent sitting, walking, and standing.
· Must be able to work at workstation for extended periods of time.
· Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as the telephone.
· Must be able to occasionally work overtime to meet deadlines.
· Job performance depends on meeting deadlines with a minimum of supervision.
· Fast-paced and deadline-oriented environment
· An air-conditioned, smoke-free office environment, though it will be necessary to walk on the warehouse floor and other areas of the company.
Employment is contingent upon successful completion of pre-employment screening requirements, which may include background verification, motor vehicle record review, drug screening, and verification of work authorization.
Equal Employment Opportunity Statement
Arctic Air Home Services is an equal opportunity employer and is committed to providing a workplace free from discrimination and harassment. Employment decisions are based on business needs, job requirements, and individual qualifications. The Company does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected under applicable federal, state, or local law. Arctic Air Home Services provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable law. Applicants or employees requiring assistance or accommodation should contact the Arctic Air HR Department [email protected].
Job Type: Full-time
Pay: $23.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Ability to Commute:
- Sarasota, FL 34243 (Required)
Ability to Relocate:
- Sarasota, FL 34243: Relocate before starting work (Required)
Work Location: In person
