Job Summary
We are seeking a dynamic and highly organized Executive Personal Assistant to provide comprehensive support to a top-level and nationally recognized executive/company co-founder. This role is vital in ensuring seamless daily administrative operations, managing schedules, coordinating calendars, and handling a variety of administrative tasks with professionalism and efficiency. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to anticipate needs and deliver outstanding support. This position offers an exciting opportunity to be an integral part of a forward-thinking organization committed to excellence.
Responsibilities
- Manage an intricate and constantly evolving calendar, including meetings, appointments, travel, and events.
- Coordinate travel arrangements, including flights, accommodations, transportation, itineraries, and contingency planning.
- Screen communications, prioritize requests, and manage correspondence on behalf of the executive.
- Track action items and ensure timely follow-up on critical business initiatives.
- Serve as liaison between the executive and internal/external stakeholders, clients, partners, and vendors.
- Maintain confidential personal records and important documents.
- Represent the executive with professionalism and discretion at all times.
- Build and maintain positive relationships with executives, clients, business partners, and personal contacts.
- Draft professional correspondence, reports, and presentations.
- Handle sensitive situations with diplomacy and sound judgment.
Required Qualifications
- 2+ years supporting senior executives, C-suite leaders, entrepreneurs, or high-net-worth individuals.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Advanced proficiency with Microsoft Office Suite, Google Workspace, and calendar management systems.
- Ability to manage multiple competing priorities under tight deadlines.
- Demonstrated ability to maintain strict confidentiality.
Key Competencies
- Absolute discretion and professionalism
- Exceptional attention to detail
- Strong problem-solving abilities
- Initiative and resourcefulness
- Emotional intelligence and sound judgment
- Ability to anticipate needs proactively
- Flexibility and adaptability
- Strong sense of ownership and accountability
Pay: From $45,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
