Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This energetic role is vital in creating a welcoming environment for visitors and providing seamless administrative support for our busy real estate law practice. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to ensure the smooth operation of daily office functions. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a positive workplace culture.
Responsibilities
- Greet visitors warmly and professionally, directing them appropriately and managing front desk duties with enthusiasm.
- Answer multi-line phone systems promptly, using proper phone etiquette, and route calls efficiently to the relevant team members.
- Assist and support our real estate team.
- Perform data entry tasks accurately, maintaining organized filing systems both digitally and physically.
- Provide exceptional customer service by assisting clients, Realtors, vendors, and staff with inquiries and support needs.
- Handle office management tasks including supply inventory, filing, proofreading documents.
- Support administrative projects by managing correspondence, and ensuring timely completion of tasks through effective time management.
Qualifications
- Proven office experience with strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and basic computer literacy.
- Experience with data entry, filing systems, and clerical duties in a professional setting.
- Excellent customer service skills coupled with professional phone etiquette.
- Ability to communicate effectively in bilingual environments is a plus.
- Familiarity with office management tools such as calendar management software and productivity applications.
- Prior experience as a front desk or medical/dental receptionist is advantageous; personal assistant experience is also valued.
Join us to be the friendly face of our organization while supporting vital administrative functions that keep our operations running smoothly!
Pay: $18.00 - $23.00 per hour
Benefits:
Work Location: In person
