Accounts Recievable Specialist - Project Billing & Contracts Coordinator
We’re looking for the kind of person who is passionate about helping others and driven to succeed. We want someone who takes ownership, pays attention to the details, and builds strong relationships through professionalism, reliability, and trust.
Does this sound like you?
If so, we want to speak with you about becoming our next Accounts Receivable Specialist / Project Billing & Contracts Coordinator.
Must-haves
- Bachelor's degree in Accounting, Finance, Mathematics, or a related field.
- Proven experience in financial reporting management, including oversight of financial audits and compliance.
- Strong proficiency in Excel, including advanced functions like VLOOKUP, Pivot Tables, and macros, as well as experience with financial software or ERP systems.
- Strong communication and teamwork skills to effectively collaborate with project managers and clients.
- Experience in accounts payable processes, including invoice processing and month-end closing.
- Demonstrated experience in tax preparation and compliance, including familiarity with various tax forms and regulations.
- Experience with documentation management and data validation to ensure accuracy in financial reporting.
Nice-to-haves
- Experience in the environmental consulting industry or related fields.
- Familiarity with contract review processes and invoicing procedures.
- Knowledge of project management principles and practices.
- Experience with financial reporting and analysis, including the use of Power BI for KPI tracking.
- Experience leading and managing financial reporting teams, particularly in multi-entity and currency accounting.
Be part of a team supporting environmental, ecological, permitting, and land use consulting projects by managing project billing, contract administration, and financial coordination activities that help keep projects running smoothly and clients satisfied.
Interested? Keep reading...
Why Goddard Consulting
Our business is people, not wetlands.
We genuinely love our employees and our clients. We know that while project billing and contracts require attention to detail and strong organization, success ultimately comes down to supporting people and helping projects move forward.
When you join our team, you'll work closely with project managers, accounting professionals, and company leadership. You'll have the opportunity to play a critical role in project success while helping ensure strong financial performance and excellent client service.
Most importantly, you'll be part of a company that values authenticity, initiative, collaboration, continuous improvement, and finishing strong.
Requirements to Succeed
To succeed in this role, you'll need to:
- Have excellent communication skills and follow up with project managers, accounting staff, and clients.
- Complete tasks with minimal supervision and direction.
- Exercise professional judgment with strong attention to detail.
- Be highly organized and capable of managing multiple priorities and deadlines.
- Communicate professionally and confidently with clients and project teams.
- Review contracts carefully and understand billing requirements.
- Take ownership of the invoicing process from contract review through final submission.
- Identify potential budget concerns and communicate them proactively.
- Maintain accurate records and documentation.
In a nutshell, we're looking for someone who can work independently, stay organized, solve problems proactively, and take exceptional care of both our internal team and our clients.
If this sounds like a fit, keep reading.
Specific Experience Requirements
As a Project Billing & Contracts Coordinator, you'll need a background in this type of work. While we can teach some of the finer details, you'll need to:
- Review client contracts, task orders, purchase orders, and amendments to determine billing requirements.
- Monitor project budgets, contract limits, and invoicing schedules.
- Prepare and process client invoices in accordance with contractual requirements.
- Coordinate invoice review and approval with project managers and leadership.
- Identify potential change order opportunities related to scope changes or budget impacts.
- Maintain project billing records and supporting documentation.
- Support project financial management and reporting activities.
- Communicate effectively with project teams regarding billing status, budget concerns, and contract compliance.
- Ensure invoices are submitted accurately and on time.
Qualifications
To be considered for this role, we'd prefer you have:
- An associate's or bachelor's degree in accounting, finance, business administration, project management, or a related field.
- Experience with project billing, contract administration, accounting support, or project coordination.
- Strong understanding of invoicing processes and budget tracking.
- Experience reviewing contracts and interpreting billing requirements.
- Proficiency with Microsoft Office, particularly Excel.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Experience working in consulting, engineering, environmental services, architecture, or other professional services industries is a plus.
- Experience with accounting, ERP, or project management software is a plus.
If you're someone who takes initiative, values accuracy, enjoys supporting project teams, and takes pride in helping projects succeed from start to finish, we'd love to hear from you.
Benefits:
Application Question(s):
- How many years of Accounting experience have you had?
- How many years of experience do you have in excel?
- Do you reside in the state of MA?
Work Location: In person
