We are a medium-sized construction company seeking a dependable and detail-oriented Accounts Payable & Administrative Coordinator to join our team. This position plays a vital role in the daily financial and administrative operations of our company by supporting the accounting department, project management staff, and office operations.
The ideal candidate is highly organized, enjoys working in a fast-paced environment, and is capable of managing multiple priorities while maintaining accuracy and professionalism.
Primary Responsibilities
Accounts Payable
- Process vendor invoices accurately and in a timely manner.
- Match invoices to purchase orders and receiving documentation.
- Verify coding and obtain necessary approvals.
- Prepare weekly check runs and electronic payments.
- Reconcile vendor statements and resolve billing discrepancies.
- Maintain organized electronic and paper accounting records.
Accounts Receivable
- Assist with customer invoicing and progress billings.
- Record customer payments and deposits.
- Monitor outstanding receivables and assist with collections.
- Prepare reports on outstanding invoices and payment status.
Administrative Support
- Answer phones and greet visitors professionally.
- Manage incoming and outgoing mail and office correspondence.
- Maintain filing systems and company records.
- Order office supplies and coordinate office needs.
- Assist with scheduling meetings and preparing documents.
- Support general office operations and administrative functions.
Project Management Support
- Assist Project Managers with contract documentation and project files.
- Prepare and distribute subcontract agreements and purchase orders.
- Track certificates of insurance, subcontractor compliance, and project documentation.
- Assist with preparation of project closeout documents.
- Enter and maintain project information within accounting and project management software.
- Coordinate communication between project teams, vendors, and clients as needed.
Qualifications
- Associate degree in Accounting, Business Administration, or related field preferred.
- Minimum 2 years of accounts payable or accounting experience.
- Construction industry experience is strongly preferred.
- Proficiency with Microsoft Office, particularly Excel and Outlook.
- Experience with accounting software (Spectrum, Viewpoint, or similar ERP software is a plus).
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- State of CT Notary or able to obtain within 30 days of employment.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Professional demeanor with a positive, team-oriented attitude.
What We Offer
- Competitive salary based on experience
- Health insurance
- Paid vacation and holidays
- Stable, team-oriented work environment
If you are looking for an opportunity to build your career with a respected construction company where your work makes a meaningful impact on every project, we'd love to hear from you.
Apply today by submitting your resume and a brief cover letter outlining your qualifications and experience
Benefits:
- Health insurance
- Paid time off
Experience:
- Accounts Payable: 2 years (Preferred)
License/Certification:
- State of CT Notary Public (Required)
Ability to Commute:
- Brookfield, CT 06804 (Required)
Work Location: In person
