Executive Administrative Assistant (Contract)
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary:
This is an exciting opportunity to join a dynamic and fast-paced gaming organization, providing critical administrative and operational support to senior executive leaders. The ideal candidate will bring a proactive mindset, exceptional organizational skills, and a passion for enabling leadership effectiveness across a collaborative and innovative team environment. This role demands a high degree of professionalism, discretion, and the ability to manage competing priorities with accuracy and urgency. From complex calendar management and travel coordination to event planning and special projects, this position plays a vital role in driving operational efficiency and fostering team engagement across a globally connected organization.
Job Responsibilities:
Provide proactive, high-quality administrative support to executive leaders, including Director-level and above
Manage communications and serve as a liaison with internal and external stakeholders
Maintain strict confidentiality of highly sensitive information
Own and manage complex executive calendars, including scheduling across multiple time zones and rhythm of business cadence planning
Plan and coordinate domestic and international travel, including itineraries, approvals, and last-minute changes
Prepare accurate expense reports, ensure policy compliance, and reconcile with finance teams
Coordinate recurring meetings, agendas, materials, and follow-ups as part of ongoing operational cadence
Track budgets, support headcount management, and assist with recruiting activities
Coordinate team meetings, internal communications, and employee engagement activities
Manage onboarding and offboarding logistics, including system access and transitions
Support special projects including offsites, events, facilities coordination, swag orders, AMAs, and product launches
Leverage AI and productivity tools, including Microsoft 365 Copilot, for meeting preparation, communication drafting, workflow automation, and summaries
Requirements:
3 to 5 years of administrative, executive support, or business operations experience
Proven experience supporting Director-level or above leaders
Demonstrated experience with complex calendar management across time zones
Background in morale event planning and execution
Experience with travel coordination and expense reporting preferred
Proficiency with AI tools and Copilot-based productivity solutions
Proven ability to manage complex, multi-stakeholder executive calendars
Experience planning and executing morale and team engagement events
Strong organizational, time management, and multitasking abilities
Excellent written and verbal communication skills
Customer-service mindset with a proactive and positive attitude
Ability to adapt quickly and respond with urgency in a fast-paced environment
Exceptional attention to detail and strong problem-solving skills
Demonstrated ability to handle sensitive and confidential information with discretion
Additional Details:
Location: Redmond, WA (Hybrid: 3 days onsite)
Duration: 9 days
Pay Range*: $34.50 - $39 per hour
Weekly Schedule: 40 hours
Job Status: Non-Exempt
Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
This role is eligible for the following benefits:
Medical, dental & vision
Hospital plans
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
Company paid short and long-term disability
Health & Dependent Care Spending Accounts (HSA & DCFSA)
Employee Assistance Program
Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you require a reasonable accommodation related to the application or interview process due to a disability, please email [email protected]. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
