Executive Assistant (On-Site, Northampton Area)
Full-Time | Approx. 3-Month Assignment (Potential for Extension)
Starting July 28 | $25-$28/hour DOE
A respected educational organization is seeking an experienced
Executive Assistant to provide high-level administrative support to a senior executive and leadership team during a leave of absence. This is an excellent opportunity for a polished, resourceful professional who thrives in a fast-paced environment, exercises sound judgment, and enjoys keeping busy executives organized and on track.
Key Responsibilities:
- Manage a complex executive calendar, scheduling meetings and prioritizing competing requests
- Coordinate meeting logistics, including agendas, materials, Zoom setup, room reservations, and catering
- Arrange travel, process expense reports, and prepare daily briefing materials
- Serve as the primary point of contact for incoming requests, exercising discretion and sound judgment
- Support additional senior leaders with scheduling and administrative coordination
- Assist with special projects, conferences, events, and committee meetings
- Monitor phones, voicemail, email, office supplies, and general office operations
Qualifications:
- Bachelor's degree preferred
- At least 2 years of administrative experience supporting senior or executive-level leadership
- Exceptional organizational skills with the ability to manage multiple priorities and deadlines
- Strong written and verbal communication skills with a high level of professionalism
- Proven ability to maintain confidentiality and handle sensitive information with discretion
- Independent, proactive problem solver who takes initiative and anticipates needs
- Proficiency with Google Workspace, Microsoft Office (Word, Excel, PowerPoint), and Zoom
This role is ideal for a seasoned
Executive Assistant who thrives in a fast-paced environment, anticipates the needs of executive leadership before they arise, and takes pride in keeping complex priorities organized and moving forward. The successful candidate will be proactive, resourceful, highly organized, and able to exercise sound judgment while handling confidential matters with professionalism. Potential for assignment extension based on organizational needs.
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