Office Manager / Accounting & Administrative Coordinator
Black Line Concrete LLC is a growing commercial concrete contractor based in Utah. We are looking for a highly organized, dependable, and detail-oriented Office Manager to oversee our daily administrative and accounting operations while supporting our project management team.
This position plays a critical role in keeping the office running efficiently and ensuring our financial and administrative processes remain organized and accurate.
Responsibilities
- Manage Accounts Payable (AP) and Accounts Receivable (AR)
- Process invoices and customer billing
- Maintain accurate records in QuickBooks
- Perform bank reconciliations
- Assist with payroll processing and employee records
- Maintain vendor and subcontractor documentation
- Prepare lien waivers and compliance documents
- Manage Certificates of Insurance (COIs)
- Assist with contracts and project documentation
- Maintain organized digital and physical filing systems
- Answer phones and respond to emails professionally
- Coordinate office operations and administrative tasks
- Support project managers with administrative needs
- Track outstanding invoices and assist with collections
- Prepare reports using Microsoft Excel
- Perform other administrative duties as assigned
Qualifications
- Minimum 2 years of accounting or office management experience
- Experience using QuickBooks
- Strong Microsoft Excel and Outlook skills
- Excellent organizational and communication skills
- Ability to prioritize multiple tasks
- High attention to detail
- Professional attitude and strong work ethic
- Construction industry experience is preferred
- Bilingual (English/Spanish) is preferred
Schedule
- Full-time
- Monday through Friday
- 40 hours per week
- In-person
Why Join Black Line Concrete?
- Stable and growing company
- Opportunity for advancement
- Supportive team environment
- Paid Time Off
- Health Insurance (when eligible)
- Competitive pay based on experience
If you are organized, dependable, and enjoy working in a fast-paced construction environment, we encourage you to apply.
Pay: $22.00 - $27.00 per hour
Work Location: In person
