Important Recruitment Information for this vacancy
Job Posting closes: open until filled
Required documents (as listed in Qualifications and Required Documents sections) must be uploaded by close date. Incomplete applications may not be considered.
Agency Information
Kansas Department for Children and Families | www.dcf.ks.gov
Economic & Employment Services - Child Care Provider Integrity Education Support
Administration / Topeka or negotiable statewide
About the Position
Who can apply: Internal (SoK employees)
Classified/Unclassified Service: Unclassified
Full-Time/Part-Time: Full-time
Regular/Temporary: Regular
Work Schedule: Monday-Friday
Eligible to Receive Benefits: Yes
Veterans' Preference Eligible: Yes
Compensation: $37,980.80 annually. Salary may be dependent upon the candidate’s qualifications and experience.
Employment Benefits
In addition to the starting salary, the State of Kansas offers a significant benefits package that is available the first day of employment. All benefits eligible, full-time employees may elect to enroll in:
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Health Insurance including medical, dental, vision (plus optional partner/dependent coverage at reduced cost)
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Creation of and contribution to your personal KPERS defined Retirement benefit
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9-10 paid, annual holidays
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12 paid, annual vacation days
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12 paid, annual sick days
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1 paid Discretionary Day
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Your personal life insurance policy equal to 150% of your starting salary
- This benefits package represents additional annual compensation.
Visit the Employee Benefits page for more information.
Position Summary & Responsibilities
The Kansas Department for Children and Families is hiring innovators and leaders. If you believe people have the capacity to progress, succeed, grow, and do well in life, you can discover your purpose here! Find more than just a job with DCF. You can be part of the growth and opportunity for our team to help serve the individuals and families in your community. Thrive With Us and find your career and purpose!
The person in this position is responsible for planning, organizing, managing, and directing activities necessary to operate and maintain adequate quality and control; developing, implementing, and evaluating policies, practices, and outcomes for the Child Care Assistance program. Work will include reviewing, developing, and establishing policies and procedures for administering and monitoring Child Care overpayment activities, program controls, and fraud prevention and referrals, to ensure policies appropriately support program integrity, system integrity, and financial accountability. Work may also include explaining, clarifying, and interpreting operational practices, procedures, regulations, and activities, and or advising clients, organizations, or the general public about the Child Care Assistance program. This position is telework eligible and the office location is negotiable.
View the full position description
Qualifications
Minimum Qualifications: *If a driver’s license is required, a copy must be sent to your recruiter following the interview.*
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Six months of experience in planning, implementing and monitoring activities relevant to the agency’s programs. Education may be substituted for experience as determined relevant by the agency.
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Must have and maintain a valid driver’s license
Preferred Qualifications: Knowledge of Child Care Assistance, other benefit programs, and CCDF regulations. One year of EES Human Services Specialist experience. One year of experience to demonstrate a practical knowledge of quality assurance for detection and prevention of fraudulent activities. One year experience with the Kansas Eligibility and Enforcement System (KEES), Microsoft Word, and Excel software including the ability to create forms, tables, and spreadsheets.
Post-Offer, Pre-employment Requirements:
Security Clearance: A background check (KBI - criminal background, welfare fraud, driver's license and Child/Adult Abuse and Neglect Central Registry) is required for all positions with the Department for Children and Families (DCF) as a condition of employment, which may include fingerprinting and FBI check. Security clearance must be obtained prior to employment with DCF. Must maintain security clearance throughout employment.
Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.
If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199.
Kansas Department of Revenue - Tax Clearance Frequently Asked Questions
Recruiter Contact Information
Please reference Job ID Number: 220300
Job Application Process
First Sign in or register as a New User.
Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
Start your draft job application, upload other required documents, and Submit when it is complete.
Manage your draft and submitted applications on the Careers> My Job Applications page.
Check your email and My Job Notifications for written communications from the Recruiter.
Email – sent to the Preferred email on the My Contact Information page
Notifications – view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"
Required Documents* for this Application to be Complete
Upload these on the Careers - My Job Applications page
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State of Kansas online application
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Resume
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Cover letter
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Legible copy of valid driver’s license (if driver’s license is required)
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Transcripts** (if educational requirements are listed for this position)
**If degree is a requirement listed, transcript must show proof of graduation or degree obtained. -
DD214 (if you are claiming Veteran’s Preference)
- Required documents must be uploaded by close date. Incomplete applications may not be considered.
Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”.
How to Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Veteran’s Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785) 296-7712, scanned and emailed to [email protected], or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
E-Verify: DCF participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Full Position Description:
No. Each Task and Indicate Percent of Time
The person in this positon has access to protected health information (PHI) under the provisions of the Heath Information Portability Act of 1996 (HIPPA) Privacy Rule. PHI must be treated in accordance with the provisions of the HIPAA Privacy Regulation including the requirements for safeguarding, releasing and recording the release of such information. The person will receive training in the provision of the HIPAA Privacy Regulations as they relate to the duties of this position and has signed a confidentiality agreement.
In addition to the tasks listed below, the incumbent is expected to communicate the Mission, Vision and Guiding Principles of the agency to peers, clients and the public; identify personal strengths and developmental needs to increase job performance and long-term career growth. Continually analyze work processes, seek new approaches and make recommendations to enhance efficiency and effectiveness of the agency. Works in a harmonious and cooperative fashion with other staff to provide efficient and effective customer service. Uses free time as available to assist other staff in the completion of work assignments. Contributes to a positive work environment through a positive, helpful, courteous demeanor towards staff, clients, and the general public. Adheres to appropriate standards of conduct regarding the use of leave and reports to work on time.
E 40%
E 20%
E 20%
E 10%
E 10%
Program Management:
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Maintains a comprehensive, statewide mechanism to review, monitor and ensure the implementation of the DCF Child Care Program adhere to federal and state policies and regulations.
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Reviews and ensures the DCF Child Care Program appropriately supports program integrity and financial accountability, adhering to policies, statutes and federal regulations.
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Maintains a comprehensive, statewide mechanism to monitor, review and ensure the integrity of the DCF Child Care Program activities as it pertains to education, improper payments, and fraud prevention.
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Conducts regular audits and monitoring of the Child Care Program; reviewing child care subsidy and provider enrollment cases to ensure consistency in processes and policy implementation, compliance with program guidelines, to identify improper payments, and to assess provider and/or client error trends.
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Identifies suspected misuse of benefits and determines the nature and extent of program violations.
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Initiates and monitors corrective action plans; follow-up to ensure compliance and resolution.
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Refers suspected fraud cases for investigation; prepares documentation and attends administrative or legal hearings as requested.
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Documents and communicates case actions, including improper payment determinations, compliance status, and enforcement outcomes.
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Provides written and verbal notifications to clients and providers regarding case decisions and necessary actions.
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Identifies systemic or recurring issues, recommends corrective strategies, and supportive implementation.
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Travels within the state as required to conduct site visits, reviews, and outreach activities.
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Performs other duties as assigned to support program integrity.
Program Collaboration and Consultation
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Provides input to supervisor, DCF Economic and Employment Services (EES) staff, including program administration, policy, Provider Enrollment, Fraud and Program Integrity on issues of program and policy development and implementation and on performance improvement.
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Coordinates improper payment detection and resolution efforts with DCF Economic and Employment Services (EES) staff, including Provider Enrollment, Fraud and Program Integrity.
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Serves as a subject matter expert for program integrity matters, offering guidance and support to colleagues across the region.
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Keeps supervisor informed of emerging trends, challenges, and risks related to improper payments and fraud; proposes solutions or process improvements as appropriate.
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Collaborates with DCF Economic and Employment Services (EES) staff, program administrators, legal and policy to ensure the consistency and accuracy of procedural implementations and protocols.
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Develops and maintains working relationships with internal agency and department staff to assure proper management of joint initiatives, to review and develop policies of mutual concern, and to achieve the goals and objectives of the department to ensure program integrity and performance improvement.
Program Education, Outreach and Community Collaboration
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Maintain a positive working relationship and communicate as needed with KDHE surveyors in relation to regulatory issues on DCF providers.
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Respond to community inquiries, requests or concerns related to child care provider enrollment process. Assess, provide information and/or make indicated referral to supervisor, community resources, fraud or others to assist with resolution of a problem/concern.
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Present information to other DCF divisions and community partners on DCF child care provider policies, compliance expectations, and best practices to support provider understanding and program integrity as requested.
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Develops and delivers targeted educational materials and resource guides to child care providers to promote understanding of program requirements, proper documentation, business practices, and compliance standards.
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Provides one-on-one technical assistance and coaching to providers during site visits or phone consultations to help them interpret and apply program rules correctly.
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Conducts provider coaching on topics such as payment accuracy, attendance tracking, reporting requirements, and avoiding common errors that lead to improper payments.
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Serves as a liaison between providers and DCF Economic and Employment Services (EES) staff, helping to clarify requirements, answer questions, and ensure providers have access to tools and resources needed to be successful.
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Promotes a collaborative, solution-focused approach in provider interactions, with an emphasis on prevention, transparency, and building long-term capacity for compliance.
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Conducts follow-up education and audits with providers after corrective actions are issued to verify that changes have been understood, adopted, and maintained.
Oversight
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Oversees program and policy implementation to maintain uniform implementation to prevent errors and inefficiencies. Consults with DCF Economic and Employment Services (EES) staff including Policy, Child Care Provider Enrollment and Legal to ensure consistent and equitable application, statewide.
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Supports DCF Economic and Employment Services (EES) and Provider Enrollment staff in interpreting and applying regulations to daily operations.
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Assists in identifying policy and procedural gaps or inconsistencies and recommends improvements to enhance program efficiency and integrity.
Training and Development
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Participates in work groups to advise on the impact of implementing major policy and program options on local staff and the organizational systems of the agency and on compliance with federal laws and regulations.
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Participates in relevant training sessions, workshops, and meetings to stay current on program policy, fraud detection techniques, and best practices in service delivery.
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Attends training and participates in meetings to keep abreast of federal and state policy and program changes, assisting in training development as needed.
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Assists in training new or existing staff on program integrity procedures, audit processes, and fraud prevention strategies.
