Position Summary
The Part-Time Bookkeeper is responsible for providing accounting, bookkeeping, financial reporting, and grant-related financial support for the agency. This position maintains the integrity of the organization's financial records by processing accounting transactions, preparing financial reports, reconciling accounts, supporting payroll accounting, assisting with budgeting and grant reporting, and collaborating with leadership during audits and financial planning.
This position is based in Cinnaminson, NJ and may be performed in a hybrid work arrangement, based on agency needs and the successful candidate's qualifications. Standard business hours are 9:00 AM to 4:00 PM, and availability to office staff during these hours is necessary for coordination, meetings, and timely response to financial requests. Periodic on-site attendance is required for meetings, training, audits, or other business needs.
This position is being offered to individuals who would join the Contact of Burlington County staff directly and is also open to candidates presented through an approved staffing agency. Regardless of employment arrangement, the individual is expected to maintain the same standards of confidentiality, professionalism, accuracy, and accountability.
Essential Duties and Responsibilities
Accounting and Bookkeeping
- Process accounts payable transactions and maintain accurate vendor payment records.
- Record and reconcile accounts receivable, including deposits and other revenue sources.
- Maintain the General Ledger and ensure all financial transactions are accurately recorded.
- Prepare monthly bank and account reconciliations.
- Maintain organized financial records in accordance with agency policies and grant requirements.
- Ensure the accuracy and completeness of all accounting records.
Payroll Accounting
- Record payroll activity into the accounting system.
- Allocate payroll and fringe benefits to the appropriate funding sources and grants.
- Verify payroll allocations using approved payroll and grant documentation.
- Reconcile payroll-related accounting entries.
Financial Reporting
- Prepare monthly, quarterly, and annual financial statements.
- Prepare financial reports for agency leadership and the Board of Directors.
- Generate routine and special financial reports as requested.
- Assist leadership by providing timely financial information for planning and decision-making.
Budgeting and Financial Management
- Assist with the preparation and monitoring of agency budgets.
- Maintain financial forecasting tools and projections.
- Provide budget-to-actual reporting and financial analysis.
- Collaborate with leadership to identify financial trends and operational impacts.
Grant Financial Administration
- Maintain financial records supporting grant funding.
- Assist with grant budgeting, expenditure tracking, and financial reporting.
- Work collaboratively with Operations and leadership to support compliance with grant requirements.
- Provide financial information necessary for grant reporting and reimbursement requests.
Audit Support (as-needed basis)
- Prepare schedules, reconciliations, and supporting documentation for internal, external, and grant audits; respond to auditor requests in collaboration with agency leadership.
- Assist with implementing audit recommendations as assigned.
Collaboration and Communication
- Work closely with office staff and leadership regarding financial activity, reporting needs, and budget monitoring.
- Provide accurate financial information in a timely manner.
Qualifications
- Associate's degree in Accounting, Finance, or related field required; Bachelor's degree preferred.
- Minimum of three years of bookkeeping or accounting experience; nonprofit experience preferred.
- Experience with grant-funded accounting is highly desirable.
- Experience preparing financial statements and reconciliations.
- Working knowledge of Generally Accepted Accounting Principles (GAAP).
Technical Skills
Proficiency with:
- QuickBooks
- Microsoft Excel (advanced functions required)
- Payroll systems (Paychex or similar)
- Microsoft Office Suite
Knowledge, Skills, and Abilities
- Strong analytical and organizational skills.
- High degree of accuracy and attention to detail.
- Ability to maintain strict confidentiality.
- Excellent time management and organizational skills.
- Ability to work independently with minimal supervision.
- Strong written and verbal communication skills.
- Ability to prioritize multiple assignments and meet deadlines.
- Commitment to ethical financial practices and sound internal controls.
Reports To
This position reports to the CEO/President.
Supervision
This position does not supervise staff.
Working Relationships
The Part-Time Bookkeeper works collaboratively with the CEO/President, necessary office staff, program leadership, auditors, and grant funders on an as-needed basis.
Employment Classification
This position may be filled as:
- A part-time hourly employee on staff at Contact of Burlington County; or
- A contracted accounting professional presented through an approved staffing agency.
Regardless of employment arrangement, all agency policies related to confidentiality, ethics, financial controls, and grant compliance apply.
How to Apply
Interested candidates and staffing agencies may submit a resume and cover letter to [email protected] . Applications will be reviewed on a rolling basis until the position is filled.
Contact of Burlington County is committed to fostering a diverse, equitable, inclusive, and welcoming environment for all employees, volunteers, clients, and community partners. We believe that every individual deserves to be treated with dignity, respect, and compassion, regardless of race, color, religion, age, sex, gender identity or expression, sexual orientation, national origin, disability, veteran status, socioeconomic background, or any other protected characteristic.
Pay: $35.00 per hour
Work Location: Hybrid remote in Cinnaminson, NJ 08077
