Overview
We are seeking a proactive and organized Administrative Assistant to join our team on a hybrid schedule, dedicating approximately 8 to 10 hours per week. This vital role combines remote work with in-office responsibilities, offering flexibility and the opportunity to support daily operations efficiently. The ideal candidate will bring strong office management skills, excellent communication abilities, and a positive attitude to help ensure smooth administrative workflows. If you thrive in dynamic environments and enjoy providing exceptional customer support, this position is perfect for you!
Duties
- Manage front desk operations, greeting visitors and directing inquiries with professionalism and warmth
- Operate multi-line phone systems, screen calls, and relay messages accurately and promptly
- Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents
- Perform data entry tasks using Microsoft Office and Google Workspace applications with high accuracy
- Assist with calendar management, scheduling appointments, meetings, and reminders for team members
- Support bookkeeping activities using QuickBooks or similar accounting software for basic financial record-keeping
- Provide exceptional customer service by addressing inquiries via phone or email and supporting client needs effectively
Skills
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Previous office management or clerical experience demonstrating attention to detail and reliability
- Knowledge of front desk procedures, phone etiquette, and multi-line phone systems
- Experience with data entry, proofreading documents, and maintaining accurate records
- Personal assistant or medical/dental receptionist experience is a plus for understanding specialized workflows
- Strong time management skills to handle multiple responsibilities seamlessly
Join us in creating a welcoming office environment while supporting our team’s operational success! This role offers a rewarding opportunity to develop your administrative expertise while contributing to an organization that values efficiency, professionalism, and excellent service.
Job Types: Part-time, Temporary, Temp-to-hire
Pay: From $15.00 per hour
Benefits:
- Professional development assistance
Work Location: Hybrid remote in Ypsilanti, MI 48198
