Summary –
The Accounts Receivable Specialist will assist the Controller and Staff Accountant in performing core accounting functions and ensuring strict adherence to internal administrative controls. This position plays a critical role in managing the company’s accounts receivable operations, including the collection of outstanding balances from both independent and chain retailers. The ideal candidate will be detail-oriented, organized, and capable of supporting general administrative accounting tasks in a collaborative team environment.
Primary Responsibilities –
Accounts Receivable & Collections:
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Plan and execute account collections across all customer accounts.
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Monitor monthly receivables and generate timely account statements.
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Establish and maintain strong relationships with independent and chain retailers to support timely collection efforts.
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Prepare receivable and collection reports for management review.
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Report slow-paying accounts and potential bad debt to the Controller.
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Ensure compliance with all internal accounting controls and regulatory reporting requirements.
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Administrative Support & Compliance
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Assist with the submission of weekly payroll deduction data.
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Prepare compliance documents and complete benefits-related paperwork.
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Maintain organized and up-to-date employee files.
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Support monthly accounting tasks and team initiatives as assigned.
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Technology & Process Improvement
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Utilize accounting software and Microsoft Office tools effectively.
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Support IT-related functions in accounting processes (e.g., software navigation, digital file management, system troubleshooting).
Qualifications –
Education:
- High school diploma or equivalent required.
Experience:
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Minimum 1 year of billing and collections experience preferred.
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Experience working with chain retailer collections is highly desirable.
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Technology Aptitude:
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Strong proficiency with standard accounting software and Microsoft Office Suite.
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Familiarity with computer hardware, VOIP systems, and handheld devices is a plus.
Skills & Attributes:
- Excellent communication and interpersonal skills.
- Friendly demeanor and a positive, team-oriented attitude.
- Strong organizational and analytical abilities.
- Ability to remain stationary for extended periods and perform general office tasks.
- Must be able to lift and move light office supplies (e.g., a box of paper).
Compensation & Benefits –
- Weekly pay.
- Comprehensive healthcare coverage
- Profit sharing, 401(k), and 401(k) matching
- Paid vacation and emergency days
- Tuition reimbursement program
Reports To: Controller: Accounting/Administration
Note: This job description is subject to change at any time and does not restrict management’s right to assign or reassign duties and responsibilities as necessary.
