JOB DESCRIPTION
RECEPTIONIST RESPONSIBILITIES: Welcome visitors and customers by greeting them in a professional manner either in person or on the telephone.
· Greet customers as they come in for both Abstract & Title and Comer Law
· Must be courteous, friendly, knowledgeable in Title Business
· Answer 10 line phone system
· Direct calls to appropriate person
· Daily confirm closing schedule
· Daily confirm attorney calendars. Appropriately advise callers when attorney is on PTO -redirect call to another CLO person or send to voice mail as appropriate.
· Take deposits to bank as needed
· Run the postage machine & label maker
· Make daily FedEx drops
· Take mail to mailbox daily and pick up from PO Box, assist with certified mailings, order supplies for postage machine
· Greet closing customers, get IDs for people signing and seat in closing rooms
· Greet CLO clients and seat them in room; turn on laptop.
· Clean closing rooms after each closing/CLO meeting
· Filling copier in Closing Department
· Wire Instructions-follow written protocol. Direct people to the portal.
· Keep supplies filled & organized in both closing rooms (drinks/snacks/pens/post its)
· Keep basic inventory of supplies and report needed items to HR
· Copy/Scan/Uploading to files as needed by different departments
· Process incoming payments for Abstract & Title
· Process CPLs, Patriot Act Searches and RREALIN forms
· Assist with notarizing documents
· Assist recording desk with uploading/scanning documents
· Water outdoor and indoor plants
· Willing to take on additional responsibilities as needed to assist tech & closer
RECEPTIONIST QUALIFICATIONS AND SKILLS: courteous, positive attitude, team player, friendly, professionalism, organized, informative, handle pressure well, takes initiative, maintain confidentiality, knowledgeable of business, telephone and verbal communication skills, proficient in Microsoft Outlook and maintaining safe & secure data.
Job Type: Full-time
Pay: From $18.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
