Full Time Position
Office Hours: Monday - Friday 7 a.m. - 4:30 p.m.
Company Overview
Billco Corporation is family owned and operated pipe fitting manufacturer. We take great pride in providing quality product and top notch service to all of our customers.
Working alongside team members on day-to-day responsibilities, to ensure smooth operations amongst the office department. Assisting the teams in various tasks amongst sales, customer service, accounting and Upper Management. Looking for an individual to grow with our team, who is open to change and brings ideas to help us continuously improve our processes.
Responsibilities
Administrative:
o Data Entry: Updating Customer & Vendor Accounts
o Open & distribute mail to personnel
o Receptionist Responsibilities: greeting visitors, answering phone and transferring calls
o Scanning documents for Accounts Receivable & Accounts Payable
o Assist in managing office and breakroom supplies:
- Inventory checks and reorder supplies with preferred vendors.
- Restock breakroom supplies, as needed.
o Assist in preparing and printing monthly meeting reports.
o Various printing tasks for the manufacturing department.
o Assist in planning for holiday and employee events
o Decorate the office for holidays/seasons
Sales/ Customer Service
o Assist in Order entry of customer sales orders.
o Assist in Customer Service:
- Check stock and provide pricing on inventory, order status updates, and assist in resolving customer issues.
o Assist with data entry for customers: update contact lists, mailing addresses, sales data.
o Complete EDI transmissions for specific customers.
o Assist in preparing sales reports for annual conferences, sales rep meetings, and customer meetings.
Accounting
o Receive and record customer payments in ERP system.
o Conduct sales tax audit – Annual Task
o Review delinquent accounts and send monthly statements to customers.
Marketing
o Assist Team and outside marketing firm on the following:
- Branded merchandise, print documents, conference items, etc.
o Assist with company postings on social media: LinkedIn.
Requirements
- Minimum 5 years’ experience in administrative roles
- Minimum 5 years' customer service experience.
- Proficient in Microsoft Office: Outlook, Excel, Word, PowerPoint
- Proficient working in ERP Systems
- Experience using Adobe Acrobat/PDF
- Experience with social media and marketing projects, a plus
- Education: Bachelor’s Degree Required
- Strong organizational skills with the ability to multitask effectively.
- Excellent communication skills, both written and verbal.
- Ability to work independently as well as part of a team.
If you are ready to take on a pivotal role in our organization and contribute to our success, we invite you to apply for the Office Administrator position at Billco Corporation today!
Pay: $22.00 - $26.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Tuition reimbursement
- Vision insurance
Education:
Experience:
- Customer service: 3 years (Required)
- Administrative: 3 years (Required)
Work Location: In person
