Administrative Assistant
Job Type: Full-Time
Job Summary
We are seeking a highly organized, detail-oriented, and dependable Administrative Assistant to support the daily administrative operations of our restaurant. This role assists ownership and management with bookkeeping, payroll, office administration, and general administrative tasks to help ensure the business operates efficiently. The ideal candidate is proactive, professional, and capable of managing multiple responsibilities in a fast-paced hospitality environment.
Responsibilities
- Assist with the day-to-day administrative operations of the restaurant.
- Help maintain accurate financial records, including daily sales, deposits, invoices, and expense tracking.
- Assist with accounts payable and accounts receivable.
- Support the reconciliation of bank accounts, credit card statements, and merchant accounts.
- Assist with payroll processing, including reviewing employee timecards, wages, overtime, tips, service charges, paid time off, and employee records.
- Help maintain payroll records and employee files.
- Assist with onboarding paperwork and personnel documentation.
- Organize and maintain contracts, permits, licenses, insurance certificates, and vendor records.
- Coordinate with vendors, accountants, and service providers as needed.
- Prepare reports, spreadsheets, and other administrative documents for management.
- Order and maintain office supplies and administrative materials.
- Respond to employee questions regarding administrative and payroll matters.
- Maintain confidentiality of financial, business, and personnel information.
- Provide administrative support to ownership and management on special projects.
- Perform other administrative duties as assigned.
Qualifications
- Previous administrative, bookkeeping, or office support experience preferred.
- Restaurant or hospitality experience is a plus.
- Familiarity with Microsoft Excel, Word, and Google Workspace.
- Experience with accounting or payroll software is preferred but not required.
- Excellent organizational and multitasking skills.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Professional attitude with a strong work ethic and willingness to learn.
Benefits
- Competitive compensation based on experience.
- Opportunities for professional growth and advancement.
- Employee dining discounts.
- Paid time off.
- Supportive and collaborative work environment.
Pay: $20.00 - $27.00 per hour
Work Location: Hybrid remote in Miami, FL 33133
