Job Overview
We are seeking a highly skilled and detail-oriented Principal Account Clerk to join our Building Department. In this pivotal role, you will manage staff in our Building Department , keep track of accounts and ensure accuracy in financial records, and support the organization’s compliance with Building Inspection standards and regulations. This position offers an exciting opportunity to manage our Building Clerks and maintain the financial and records for the Building department in a large municipality. You will be replacing a person with 23 years of knowledge and understanding of how the department operates.
Duties
Reviews and maintains a variety of financial records and reports;
Participates in the classification of a complex variety of receipts and expenditures and distribution costs according to prescribed codes;
Audits various accounts, claims and records;
Compiles, prepares, and analyzes a variety of complex daily, weekly and monthly financial and statistical records and reports which may be compiled into New York State and Federal reports or claims for state and federal reimbursement;
Assists in the preparation of annual operating budgets and ensures the maintenance of necessary financial controls;
Makes recommendations for revising and systemizing account-keeping methods and procedures;
Posts figures to appropriate accounts, makes all necessary adjustments in balances and verifies and reconciles balances; renews status of accounts as adjustments are made and takes receipts for monies received, or preparing bills, as needed;
Reconciles records of revenue received with bank statements;
Prepares correspondence in connection with financial matters;
Prepares purchase requisitions and checks for accuracy and completeness;
Prepares, processes and tracks contracts with service providers, rental agreements, etc., as needed;
Processes vouchers for payment; prepares and distributes checks according to prescribed procedures;
Operates a keyboard and make entries into computerized information/word processing systems.
Operates various computerized systems/programs and applications such as spreadsheets, word processing, calendar, email or other department related database in performing work assignments;
May assign and review work and instruct new employees in the specialized account keeping and clerical work of a unit;
May participate in preparing department payrolls involving verifications and computations;
May perform other routine clerical tasks including personnel/payroll transactions;
Requirements
Good knowledge of financial accounting and record keeping practices; good knowledge of office terminology, procedures, and equipment; good knowledge of business arithmetic and English; good knowledge of word processing and spreadsheet programs; ability to maintain financial accounts; ability to follow complex oral and written directions; ability to prepare correspondence and reports; ability to operate computerized account-keeping systems; ability to organize and prioritize varied assignments; ability to lead and direct the work of others; clerical aptitude; initiative; good judgment; physical condition commensurate with the demands of the position.
(A) Bachelor’s Degree in Accounting, Finance, Business Administration or related field;
(B) OR Completion of sixty (60) college credits and two (2) years of clerical experience involving the maintenance or auditing of financial accounts or records and preparation of related reports involving the use of computerized financial accounting systems or spreadsheet software;
(C) OR Graduation from high school or possession of a high school equivalency diploma and three (3) years of clerical experience as outlined above (B).
Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education.
Pay: $34.22 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid sick time
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Work Location: In person
