JOB
Pratt seeks an exceptional K-12 arts administrator, who will be a key contributor to the Center K-12 programs and partnerships.Each year, the Center for Art, Design, and Community Engagement K-12 at Pratt Institute serves over 1900 children ages 6-18 in its numerous community programs on and off-campus. Working in a high traffic office, the Program Assistant—Communications and Special Events is committed to the Center K-12 mission, and works to provide administrative support to all aspects of the organization and implementation of the K-12 programs, which includes but is not limited to: supporting social media platform, organizing program events and exhibitions, data collection and survey distribution, visiting schools for recruiting purposes, hiring and supervising student Teaching Assistants and maintaining records. Other duties include preparing a variety of documents (e.g. correspondence, newsletters, reports, etc.) for the purpose of communicating information and/or creating documentation. Assisting walk-ins. Responding to, understanding, accommodating the needs of and assisting different program participants, including: undergraduate and graduate students, youth participants, families, schools, Pratt administrators as needed. Generating and editing correspondence and general office duties such as answering phones, photocopying, filing, mailing, updating databases and maintaining current mailing lists.The Program Administrator will work full-time (35 hours/week). Schedule will adjust to include Wednesday evenings and Saturdays when programs are in session (October - May).
EXAMPLE OF DUTIES
Perform office administrative duties and ensure the smooth and responsive operation of the officeOverseeing the production and publication of Center K-12 printed materials including program brochures, annual report and graduation catalogPlanning and coordinating special events such as graduation ceremonies and alumni eventsDevelop content for Center K-12 semi-annual newslettersConduct outreach activities with schools and youth serving organizationsMaintain the Center K-12 social media presence Hire Pratt student teaching assistants and maintain detailed records including but is not limited to: hiring paperwork and timesheetsWork with college advisor to track Pratt Young Scholars college applications and offer technical support to Young Scholars as needed.Maintaining a PYS alumni network, working with Program Director to organize and host alumni eventsSupport the evaluation of all K-12 youth programs via end of course surveysAssist with special program events as needed, and perform all other duties as assigned.
SUPPLEMENTAL INFORMATION
Must complete an online application, including resume and cover letter through SchoolJobs applicant portal.Any application without a cover letter will not considered.**Professional references will be requested later in the interview process. Candidates should be prepared to provide at least three professional references, including two current or former managers/supervisors. We encourage submitting up to five references total to ensure alternate contacts are available if needed.
