Garden State Academy (GSA) – Williamstown, NJAbout Garden State Academy
Garden State Academy (GSA) is a year-round academic and basketball development program serving Middle School, High School, and Post-Graduate student-athletes. Our mission is to develop young people academically, athletically, and personally while preparing them for success in college, careers, and life.
We are seeking a highly organized, motivated, and dependable Administrative Coordinator to help manage the daily operations of our academy. This individual will play a key role in supporting students, families, coaches, and staff while ensuring the program runs smoothly. For candidates with basketball experience, there is also an opportunity to serve as an Assistant Basketball Coach.
Position Summary
The Administrative Coordinator will oversee administrative functions, student and family communication, scheduling, recordkeeping, and operational support for the academy. This position requires someone who thrives in a fast-paced environment, enjoys working with students and families, and is passionate about education and athletics.
Key ResponsibilitiesAdministrative & Operations
- Manage daily office operations and administrative functions.
- Serve as a primary point of contact for students, parents, coaches, and community partners.
- Answer phone calls, emails, and inquiries professionally and promptly.
- Maintain student records, enrollment documents, attendance records, and program files.
- Assist with student registration, admissions, and onboarding processes.
- Coordinate schedules for classes, practices, games, meetings, and events.
- Assist with transportation logistics, travel planning, and event coordination.
- Prepare reports, spreadsheets, presentations, and academy communications.
- Support fundraising events, community outreach initiatives, and academy programming.
- Maintain databases, CRM systems, and digital filing systems.
- Assist leadership with special projects and daily operational needs.
Family & Student Support
- Communicate regularly with parents regarding schedules, events, and academy updates.
- Help ensure students remain organized and accountable academically and athletically.
- Support student success initiatives and monitor participation requirements.
- Foster a positive and professional environment for students and families.
Assistant Basketball Coach (Optional)
Candidates with basketball experience may also:
- Assist with team practices, workouts, and skill development sessions.
- Support game-day operations and team travel.
- Help monitor player academic and athletic progress.
- Assist with recruiting, player evaluations, and program development.
- Serve as a positive mentor and role model for student-athletes.
Qualifications
- Associate's or Bachelor's Degree preferred.
- Previous experience in administration, education, athletics, nonprofit management, or youth development.
- Strong organizational and time-management skills.
- Excellent verbal and written communication abilities.
- Proficiency with Microsoft Office, Google Workspace, and basic database systems.
- Ability to manage multiple priorities in a fast-paced environment.
- Experience working with students, families, coaches, or educational programs preferred.
- Basketball coaching or playing experience is a plus but not required.
- Ability to pass all required background checks.
Preferred Characteristics
- Self-starter with strong initiative.
- Professional, dependable, and detail-oriented.
- Passion for youth development and education.
- Team player willing to wear multiple hats.
- Strong problem-solving and leadership abilities.
Compensation
- Competitive compensation based on experience.
- Opportunity for additional compensation for coaching responsibilities.
- Growth opportunities within a rapidly expanding academic and athletic organization.
To Apply
Please submit your resume and a brief statement explaining your interest in Garden State Academy and any experience working with students, education, athletics, or basketball programs.
Pay: $20,000.00 - $30,000.00 per year
Benefits:
Work Location: In person
