Overview
We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team. In this vital role, you will serve as the primary support for a busy plastic surgeon, ensuring smooth daily operations and efficient management of personal and administrative tasks. Your proactive approach, exceptional organizational skills, and attention to detail will help foster a productive work environment. This is a hands-on position requiring exceptional discretion, flexibility, and the ability to anticipate needs in a fast-paced environment. No two days are the same, and the ideal candidate enjoys variety and takes pride in ensuring both professional and personal responsibilities run smoothly.
Responsibilities
- Manage complex calendars and coordinate meetings, appointments, and travel arrangements with precision and attention to detail.
- Handle incoming calls professionally and courteously while maintaining excellent phone etiquette.
- Prepare, edit, and organize documents to support daily operations.
- Perform data entry and maintain accurate filing systems both electronically and physically, ensuring easy retrieval of information.
- Handle confidential information with the highest level of professionalism.
- Help ensure the office functions efficiently on a daily basis.
- Chauffeur to and from meetings, clinics, airports, and other appointments.
- Run errands including basic dog care, shopping, dry cleaning, post office visits, and other personal tasks.
Preferred Qualities
- High level of integrity, discretion, and confidentiality as the position will involve direct and indirect patient care with protected health information.
- Punctual with excellent time management skills.
- Self-starter who requires minimal supervision.
- Detail-oriented with strong problem-solving skills.
- Calm under pressure and highly dependable.
- Positive attitude with a willingness to learn and assist wherever needed.
- Flexible schedule, including occasional evenings or weekends when necessary.
Experience/Qualifications
- Applicants with medical assistant, medical billing, medical coding, medical scribing, executive/personal assisting or any other similar background will be prioritized.
- Applicants with future desire to enter nursing, NP, PA, or medical school can utilize work hours as clinical hours. Prerequisite professional school volunteer hours can be acquired as well.
- Experience with medical terminology preferred.
- Technical proficiency in computer literacy including data entry, filing systems, calendar management, and general office technology tools.
- Proficiency with Microsoft Office, Adobe, Google workspace, eClinicalWorks, 4D EMR, Epic, and PowerCharts.
- Bilingual abilities (Spanish or Tagalog) are highly desirable to facilitate effective communication with diverse clients and team members.
Compensation & Benefits
- Competitive salary based on experience.
- Paid time off, sick days, and holidays.
- Option for furnished room & board available.
- Opportunities for professional growth.
- Stable, long-term position working closely with an established plastic surgery practice.
Pay: $16.90 - $30.00 per hour
Benefits:
- Dental insurance
- Employee discount
- Flexible schedule
- Health insurance
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Vision insurance
Language:
Work Location: Hybrid remote in La Mesa, CA 91942
