Job Summary
We are seeking a highly organized and detail-oriented NJ Office Associate to join our team. This role plays a critical part in supporting daily office operations, logistics coordination, inventory management, and e-commerce activities. The ideal candidate will help ensure the smooth flow of information between the office, warehouse, vendors, carriers, and internal teams while maintaining accurate records and operational documentation.
As an Office Associate, you will support shipment tracking, inventory-related activities, order fulfillment documentation, data management, and administrative processes. This position is ideal for someone who thrives in a fast-paced environment, enjoys working with cross-functional teams, and is eager to contribute to operational efficiency and continuous improvement.
ResponsibilitiesOperations & Logistics Support
- Support inbound and outbound logistics activities.
- Assist with shipment tracking, container scheduling, and carrier follow-ups.
- Maintain inventory-related records, reports, and documentation.
- Support inventory audits and reconciliation activities.
- Coordinate with warehouse and operations teams to ensure timely processing of shipments and operational tasks.
- Follow warehouse safety procedures and contribute to a safe working environment.
E-commerce & Administrative Support
- Assist with e-commerce order processing and fulfillment documentation.
- Track and maintain e-commerce transaction records.
- Coordinate with operations teams regarding shipment status and order fulfillment activities.
- Perform accurate data entry and maintain operational reports.
- Support customer, vendor, and internal stakeholder follow-up activities.
- Maintain organized digital and physical records and documentation.
General Office Support
- Coordinate communication across multiple departments and stakeholders.
- Assist with scheduling, reporting, and administrative support tasks.
- Support process improvement initiatives and operational projects.
- Maintain confidentiality and accuracy when handling company information.
Experience
- Experience in a warehouse, logistics, distribution, operations, or office support environment.
- Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
- Strong data entry, documentation, and record management skills with excellent attention to detail.
- Experience coordinating with multiple departments, vendors, carriers, or stakeholders.
- Strong communication, follow-up, and organizational skills.
- Demonstrated ability to manage multiple priorities in a fast-paced environment.
- Proven ability to learn new systems, tools, and processes quickly.
- Experience providing excellent customer service and professional communication.
Preferred Qualifications
- Experience with ERP or Warehouse Management Systems (NetSuite, SAP, Microsoft Dynamics 365, or similar).
- Experience supporting inventory management, logistics, supply chain, or warehouse operations.
- Experience with e-commerce order processing and fulfillment activities.
- Experience conducting inventory audits or reconciliation activities.
- Bilingual communication skills.
- Experience working in a warehouse environment.
Preferred Attributes
- High integrity and accountability.
- Positive attitude and willingness to learn.
- Strong organizational and time management skills.
- Ability to work collaboratively across office and warehouse teams.
- Proactive in identifying issues and following through to resolution.
Join us in a role where your attention to detail, operational mindset, and organizational skills can make a meaningful impact. We are committed to providing a supportive environment that encourages growth, teamwork, and professional development. If you enjoy coordinating processes, solving problems, and contributing to a successful operation, we would love to hear from you.
Pay: $20.00 - $21.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Work Location: In person
