Job Title: Executive Symposium Coordinator
Location: Hybrid (Remote + On-Site Event Support)
Employment Type: Part-Time/Contract
Are you a highly organized, hands-on individual with a passion for curating unforgettable events? We are seeking a resourceful and detail-oriented Executive Symposium Coordinator to join our team and help execute high-impact, high-touch executive symposiums. This role is ideal for someone who is just as comfortable creating logistics spreadsheets as they are driving a U-Haul or arranging charcuterie boards.
Responsibilities:
- Coordinate all event logistics including catering, event rentals, DJs, microphones, cocktail tables, and other supplies.
- Communicate with vendors to gather information and ensure timely delivery of services and equipment.
- Reach out to local breweries, wineries, and distilleries for potential alcohol donations that align with our sustainability goals.
- Reach out to local restaurants and caterers to see if they would be interested in being in-kind sponsors of our events
- Conduct in-person venue visits to evaluate event sites and ensure suitability.
- Manage event inventory housed in a local storage unit; track, organize, and transport materials as needed.
- Drive/ride in a U-Haul to transport event items to and from venues.
- Set up event elements, including signage, decor, and charcuterie stations.
- Act as a welcoming host during the event, assisting attendees and ensuring a positive guest experience.
- Break down and clean up post-event; return all materials to storage and ensure the venue is restored to its original state.
Requirements:
- Proven experience in event planning or coordination; corporate or executive-level event experience preferred.
- Valid driver’s license and ability to confidently drive a cargo van or U-Haul.
- Strong organizational skills and attention to detail.
- Comfort working both behind the scenes and front-of-house.
- Ability to lift and move event supplies and equipment.
- Availability for remote planning work, in-person meetings, and flexible hours surrounding event days.
This is a unique opportunity for someone who thrives on making things happen from start to finish—from the early planning stages to final cleanup. If you’re someone who enjoys rolling up your sleeves and creating memorable experiences, we’d love to hear from you.
To apply, please submit your resume and a brief note about your relevant experience.
Job Types: Part-time, Contract
Pay: $25.00 per hour
Benefits:
Work Location: Hybrid remote in Austin, TX 78747
