Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and enhance overall productivity. The ideal candidate will bring enthusiasm, excellent communication skills, and a proactive attitude to ensure our office runs smoothly and efficiently. Whether managing calendars, handling correspondence, or assisting with bookkeeping, your contributions will be essential in creating a positive and professional environment.
Responsibilities
- Manage front desk operations, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
- Coordinate calendar management, scheduling appointments, meetings, and events with precision and attention to detail
- Perform data entry tasks accurately using productivity software such as Microsoft Office and Google Workspace
- Maintain organized filing systems—both digital and physical—to ensure easy retrieval of documents and records
- Provide exceptional customer service by addressing inquiries promptly and supporting client needs effectively
- Assist with bookkeeping duties using QuickBooks or similar accounting software to track expenses and manage invoices
- Support office management tasks such as ordering supplies, proofreading documents, and ensuring office equipment functions properly
Experience
- Proven clerical experience in an office environment with strong organizational skills
- Familiarity with office management procedures, including filing systems and calendar coordination
- Demonstrated proficiency in computer literacy, including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and productivity tools
- Experience handling multi-line phone systems with excellent phone etiquette and customer support skills
- Bilingual abilities are a plus to effectively communicate with diverse clients and team members
- Prior experience as a medical or dental receptionist or personal assistant is advantageous but not required
- Strong typing skills with high accuracy for data entry tasks; ability to proofread documents thoroughly
- Knowledge of bookkeeping practices using QuickBooks or similar software is desirable
Join us to be part of a vibrant team dedicated to excellence in office administration! We value proactive individuals who thrive in fast-paced environments and are eager to contribute their skills to support our organization’s success. This paid position offers meaningful work that makes a difference every day!
Pay: $22.00 - $28.00 per hour
Benefits:
Work Location: In person
