Job Summary
We are seeking a dynamic and highly organized Office Administrator to join our team! This vital role ensures the smooth and efficient operation of our office environment by managing administrative tasks, providing exceptional customer service, and supporting daily business functions. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. Bilingual abilities and experience with office management tools are highly valued. Join us to be a key contributor in creating a welcoming, productive workspace where teamwork and efficiency thrive!
Duties
- Handle incoming phone calls, attending to customer appointment scheduling answer inquiries, and route calls efficiently using proper phone etiquette
- Maintain organized filing systems, perform data entry, and ensure accurate record keeping using tools like Microsoft Office, Google and QuickBooks
- Assist with calendar management, scheduling appointments, meetings, and coordinating personal or professional commitments
- Support bookkeeping activities including invoicing, expense tracking, and basic financial recordkeeping
- Provide excellent customer support by addressing client needs promptly and professionally
- Perform clerical tasks such as proofreading documents, managing correspondence, and maintaining office supplies
Experience
- Proven office administrative experience in a fast-paced environment
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google, and QuickBooks
- Bilingual skills preferred to assist diverse client and staff interactions is helpful
- Demonstrated organizational skills with the ability to prioritize tasks effectively
- Excellent phone etiquette, time management skills, and attention to detail necessary for success in this role
Pay: $20.00 - $25.00 per hour
Benefits:
Work Location: In person
