Position Summary
CTL Companies is seeking a highly organized and detail-oriented Project Coordinator to support the successful execution of projects in both residential and commercial environments.
The Project Coordinator works closely with Project Managers and field supervisors to ensure projects remain organized, documented, and on schedule. The ideal candidate is proactive, detail-focused, and capable of managing multiple projects simultaneously while maintaining a high level of accuracy and professionalism.
Primary Responsibilities
- Assist Project Managers with day-to-day project administration.
- Prepare, track, and distribute Requests for Information (RFIs).
- Prepare, process, and track change orders.
- Organize and maintain project documentation, drawings, specifications, permits, and contracts.
- Coordinate material procurement
- Assist with project submittals and closeout documentation.
- Assist with invoicing support, project cost tracking, and documentation required for billing.
- Support project managers across electrical and low-voltage technology divisions.
- Other duties as needed.
Qualifications
- 2+ years of project coordination, construction administration, project engineering, or related experience preferred.
- Strong organizational and time-management skills
- Exceptional attention to detail.
- Ability to support multiple projects and deadlines simultaneously.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office, Google Workspace, and project management software.
- Self-motivated with the ability to work independently and collaboratively.
Key Success Metrics
- RFIs processed accurately and on time.
- Change orders documented and submitted promptly.
- Project documentation maintained with minimal errors.
- Timely communication between field and office teams.
- Accurate project records that support efficient project execution and billing.
Position Type
- Full-Time
- Office-Based
- Reports to Operations Manager and Project Management Team
- Supports Residential and Commercial Electrical and Low-Voltage Projects
