We are seeking an experienced Property Administrator to support a commercial property management team in The Woodlands. This position will assist with day-to-day property operations, tenant relations, accounting functions, and administrative support.
Responsibilities
- Manage accounts payable and accounts receivable, including vendor follow-up, tenant billings, rent statements, and outstanding balances.
- Assist with month-end close, accruals, reconciliations, financial reports, and annual budgets.
- Serve as a point of contact for tenant communications, requests, and work orders.
- Coordinate with property management and building engineering teams to address tenant and facility needs.
- Maintain Certificates of Insurance (COIs) for tenants and contractors.
- Assist with contract preparation, tracking, and vendor documentation.
- Utilize property management and work-order systems such as MRI and Angus.
- Work with Coupa for AP/vendor processes.
- Review lease information and assist with lease-related administration.
- Provide general administrative support, including filing, correspondence, mailings, and special projects.
Qualifications
- 2–5 years of commercial real estate/property management experience preferred.
- 1–3 years of accounting or bookkeeping experience is a plus.
- Experience with AP/AR, month-end close, budgeting, and financial reporting.
- Working knowledge of commercial lease documents.
- Strong Excel and administrative skills.
- MRI, Angus, and/or Coupa experience preferred.
- Strong communication, organization, and tenant/customer service skills.
- Ability to work collaboratively in a fast-paced property management environment.
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