Job Title: Facilities Coordinator
Reports To: Facilities Manager
FLSA Status: Non-Exempt
SUMMARY OF POSITION:
The Facilities Coordinator supports the day-to-day operations of company facilities, ensuring safe, compliant, and efficient work environments. This role assists with maintenance coordination, vendor management, security oversight, lease administration, and safety compliance across multiple locations.
ESSENTIAL FUNCTIONS:
- Coordinate facilities maintenance, repairs, inspections, and preventive maintenance activities to support safe and efficient operations.
- Assist with vendor management by preparing agreements, obtaining quotes, coordinating services, and maintaining vendor documentation.
- Coordinate facility service requests, waste management, and office start-up and close-out activities across multiple locations.
- Support security administration by monitoring systems, processing access requests, maintaining badge credentials, and assisting with security reporting.
- Assist with facility inspections, compliance audits, and corrective action tracking to help ensure adherence to company policies and regulatory requirements.
- Schedule required facility inspections, testing, and maintenance with internal teams and external service providers.
- Maintain facility, lease, and compliance records, ensuring documentation is accurate and up to date.
- Assist with lease administration by tracking renewals, expirations, maintenance obligations, and communicating key timelines.
- Provide administrative support to the Facilities team and collaborate with Accounting, Operations, and field personnel to ensure efficient day-to-day facility operations.
- Provide backup reception coverage as needed, including greeting visitors, answering incoming calls, and supporting general office administrative functions.
DESIRED MINIMUM QUALIFICATIONS:
- High school diploma or equivalent required.
- 2+ years of experience in facilities, operations, property management, or a related role preferred.
- Strong organizational and multitasking skills with attention to detail.
- Experience coordinating vendors and service providers.
- Working knowledge of safety compliance and facility operations is a plus.
- Proficiency in Microsoft Office (Excel, Outlook, Word).
INTREN is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
Pay: $27.00 - $32.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person
