Title:
Student Information and Transportation Coordinator
Reports to:
Director of Testing/Accountability/Director of Transportation
Term of Employment:
12 months
Exempt or Non-Exempt:
Exempt
Salary:
Based on State and Local Salary Schedules
General Definition of Work
The employee provides comprehensive support for the district's Student Information System (SIS) and transportation operations by ensuring the accuracy, integrity, security, and effective management of student and operational data. The position coordinates student enrollment, scheduling, attendance, grading, state reporting, transportation routing, driver coverage, and communication while providing technical assistance and training to school and district staff, parents, and administrators. The employee ensures compliance with applicable local, state, and federal laws, policies, and reporting requirements, maintains confidential records, and supports the efficient daily operation of both student information and transportation services. Work requires strong organizational, communication, and problem-solving skills, the ability to build effective working relationships, and the flexibility to perform related duties, including serving as a substitute bus driver and assuming departmental leadership responsibilities when needed.
Qualifications
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Major Duties and Responsibilities:
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Has depth of knowledge and skills of SIS software.
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Responsible for maintaining the integrity of SIS data and the accuracy, reliability, retrieval, reporting and security of all student information.
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Supports all SIS tasks and works closely with administration, faculty and staff to facilitate an understanding of requirements and deadlines.
- Assists with annual setup/configuration which includes calendar, scheduling, attendance, grades, photo imports, quarterly report cards, summer school, end of grade, honor roll calculations, and related items.
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Assist in training for school-based data managers/staff and district staff.
- Assist the Principals with the yearly scheduling process through SIS, a web-based automated master schedule builder.
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Provide support for Parents with SIS Parent Portal
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Support any necessary enrollment and registration processes.
- Support school-based Data Managers with the generation of grades for quarterly report cards, high school transcripts, honor rolls, GPA’s and student rank reports.
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Understand General Statutes regarding school enrollment.
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Assist school based Data Managers in the process of final student records at the end of the school year in preparation for YET (Year End Transition) in SIS.
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Assist in the submission of State and Federal required reports to the State Department of Public Instruction
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Attend professional development experiences and HomeBase meetings to maintain and increase knowledge of the database management and student information system.
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Comply with the confidentiality requirements in local, state and federal policies and status.
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Drive a school bus as a substitute driver as needed.
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Complete and submit bus driver timesheets.
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Manage TIMS routing software, reports, and processes.
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Process new transportation requests and changes.
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Ensure driver coverage for each route on a daily basis.
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Process field trip requests, assign drivers, and reserve activity buses.
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Complete and submit necessary DPI reports.
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Perform dispatch duties during routes to ensure that drivers have support for student and mechanical issues.
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Point of contact for school staff and parents during routes when there are questions about student location (i.e. missing children).
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Assumes management of the Transportation Department upon the Director's absence.
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Point of contact for school bus drivers.
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Performs other duties as assigned.
Knowledge, Skills, Abilities
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Ability to effectively express ideas orally and in writing
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Ability to make effective oral presentations before large groups of people
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Ability to establish and maintain effective working relationships as necessitated by work assignments.
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General knowledge of the principles of organization and administration.
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Ability to maintain basic files and records.
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Ability to understand and follow oral and written instructions.
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Ability to establish and maintain effective working relationships as necessitated by work
Education and Experience
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Bachelor's degree
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Possess CDL with class P and S endorsements
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Proven relationship building skills with ability to collaborate within and across the district
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Demonstrated ability to handle multiple projects concurrently
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Proficient computer and technology skills
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Professional appearance, communication, organization, and attitude
Physical Requirements/Working Conditions
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Work requires the occasional exertion of up to ten pounds of force
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Work regularly requires exchange of accurate and detailed information through oral and written communication
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Constantly operates a computer and other office business equipment
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Ability to remain in stationary position for required meetings/work
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Ability to move to other work locations
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Visual acuity requires preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities
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Hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications
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Work requires preparing and analyzing written or computer data, operating standard office equipment, use of advanced technology
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Work occasionally requires exposure to outdoor weather conditions
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Work is generally in a moderately noisy location (e.g., business office, light traffic)
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Requires the ability to deal with people beyond giving and receiving instructions
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Must be adaptable to performing under mild to high levels of stress
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Must be on-call as a regular part of the job
Disclaimer
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.
Updated 07/2026
