Overview
Currently our client, a Japanese manufacturer company, is looking for a General Affairs & Human Resources Specialist (GA/HR).
【Position】General Affairs & Human Resources Specialist (GA/HR)
【Location】Elk Grove Village, IL
【Compensation】$50,000-$60,000
【Schedule】MONDAY - FRIDAY:08:30 a.m. ~ 5:30 p.m.
【Hiring Syle】Direct hiring, Full-time
Responsibilities
1. General Affairs (GA)
- Manage office operations, including facilities, equipment, vendors, and leases
- Maintain and update internal policies and procedures
- Provide support for expatriates (visa, housing, and general administrative assistance)
- Manage contracts and company documentation
- Coordinate internal meetings and company events
- Support compliance-related activities
2. Human Resources (HR)
- Administer payroll, including coordination with external vendors
- Manage bonus and incentive processes
- Oversee timekeeping and attendance management
- Handle employee onboarding and offboarding processes
- Manage employee benefits (health insurance, 401(k), etc.)
- Maintain and update HR records
- Support recruitment and hiring activities
3. Japan Headquarters Communication (Japanese Required)
- Prepare and submit reports in Japanese to headquarters
- Respond to requests from headquarters in a timely manner
- Coordinate meetings and prepare meeting minutes in Japanese
- Prepare internal reports for headquarters
- Provide translation support (Japanese ⇄ English)
4. Accounting Support (Non-Core)
- Review expense reports and verify supporting documentation
- Assist with invoice processing (data organization and approval workflow management)
- Collect and organize documents for monthly financial closing activities
- Support preparation of data for submission to headquarters
- Gather and coordinate information across internal departments
Qualifications
- Professional proficiency in Japanese and business-level English
- Experience issuing invoices
- Proficiency in Microsoft Office
- Preferred U.S. HR experience Knowledge of U.S. labor laws Accounting support experience Experience in Japanese companies Experience with HRIS or accounting systems
- Key Competencies Ability to manage multiple tasks with accuracy Strong cross-cultural communication skills Clear understanding of role boundaries High level of confidentiality
Job Type: Full-time
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Language:
Ability to Commute:
- Elk Grove Village, IL 60007 (Required)
Work Location: In person
