Job Overview
We are seeking a dynamic and highly organized Construction Office Administrator to join our team and support the smooth operation of our construction projects. This vital role combines administrative expertise with project coordination, ensuring that all office functions run efficiently and effectively. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional communication skills, technical proficiency, and a proactive approach to managing multiple responsibilities. Your energy and enthusiasm will help drive project success and foster positive relationships with clients, vendors, and team members alike.
Duties
- Manage daily office operations, including filing, data entry, and maintaining organized records of project documentation
- Coordinate schedules for project meetings, site visits, and team appointments using calendar management tools
- Oversee vendor management activities, including communication, procurement, and invoice processing
- Handle human resources functions such as onboarding new staff, managing payroll using QuickBooks or similar financial software, and supporting training & development initiatives
- Assist with budgeting and bookkeeping tasks to track expenses, prepare financial reports, and ensure accurate record-keeping
- Support event planning for company functions or client meetings to ensure seamless execution
- Operate multi-line phone systems with professional phone etiquette while providing excellent customer service to clients and visitors
- Maintain confidentiality when handling sensitive information related to projects, personnel, or financial data
- Utilize Microsoft Office Suite (Word, Excel, Outlook) to prepare reports, spreadsheets, and correspondence efficiently
- Provide front desk support by greeting visitors, managing incoming calls, and directing inquiries appropriately
Qualifications
- Proven experience in office administration within construction or related industries; supervisory experience is a plus
- Strong proficiency with accounting software such as QuickBooks and other financial tools
- Excellent organizational skills with the ability to manage multiple priorities simultaneously
- Demonstrated experience in vendor management, scheduling, and project coordination
- Knowledge of bookkeeping, budgeting, payroll processing, and basic accounting principles
- Familiarity with human resources processes including onboarding and training support
- Proficiency in Microsoft Office applications and spreadsheet management for data analysis and reporting
- Exceptional communication skills—both verbal and written—with a professional phone manner
- Ability to handle confidential information discreetly and responsibly
- Experience in event planning or medical office management is advantageous but not required
- Strong team management skills combined with clerical experience in an office environment
Join us as a Construction Office Administrator to be an integral part of our vibrant team! Your proactive attitude will help us maintain efficient operations while delivering outstanding service to our clients. We value energetic professionals who are eager to contribute their skills in a collaborative setting—your expertise will make a meaningful impact every day!
Pay: $50,000.00 - $650,000.00 per year
Benefits:
Work Location: Hybrid remote in Brownsburg, IN 46112
