Location: Wilmington, NC 28405
Schedule: Full-Time | Monday-Friday
Employment Type: Contract-to-Hire, Permanent
Position Overview
Premier Staffing Solutions is recruiting on behalf of an established homeowners association seeking an organized, detail-oriented ARC Coordinator to support its Architectural Review Committee (ARC) and administrative team.
This position serves as a key point of contact for homeowners, contractors, builders, and internal departments throughout the architectural review process. The ideal candidate enjoys working in a fast-paced office environment, communicates professionally in both written and verbal formats, and has exceptional organizational and administrative skills.
What You'll Do
- Coordinate architectural review applications from submission through final disposition.
- Review applications for completeness before committee or consultant review.
- Draft professional correspondence including approval, modification, and denial letters.
- Serve as a primary point of contact for homeowners, contractors, builders, and real estate professionals regarding ARC guidelines and procedures.
- Respond to questions regarding architectural standards, community rules, and project requirements.
- Maintain accurate electronic and physical property files, plans, applications, and correspondence.
- Track homes under construction and property improvement projects.
- Assist with ongoing compliance and community standards initiatives.
- Manage builder agreements, deposits, and related documentation.
- Coordinate administrative processes between the Architectural Review Committee and association leadership.
- Assist with digitizing and organizing historical records and property files.
- Provide administrative support across departments including Accounting, Reception, Maintenance, and Association leadership as needed.
- Work closely with management to address homeowner concerns, policy questions, and architectural review matters professionally and efficiently.
Performance Expectations
- Adaptable and able to prioritize changing workloads.
- Highly organized and able to manage multiple projects simultaneously.
- Detail-oriented with excellent follow-through.
Required Qualifications
- Associate degree in Business or a related field, or equivalent combination of education and experience.
- Minimum of two years of administrative, coordination, customer service, property management, construction, or related experience.
- Proficiency with Microsoft Office (Word, Excel, Access, Outlook).
- Knowledge of NorthStar.
- Strong written communication skills with the ability to draft professional correspondence.
- Valid North Carolina driver's license with reliable transportation.
Preferred Qualifications
Experience or education in the following is highly valued:
- Architecture, Architectural Technology
- Construction Management
- Building Design
- Engineering Support
- Property Management
- Homeowners Association (HOA) or Community Association Management
Candidates with an Architectural Technician or Technologist background are encouraged to apply, as this diploma provides a strong foundation in construction documents, building codes, plan review, and design coordination.
Screening & Compliance Requirements
- State background check and drug screening required
- Federal background check, Social Security verification and MVR check required upon hire
Work Environment & Culture
- Small, collaborative office (14 employees) with a strong, well-established team
- Team-oriented, respectful, and professional environment
- Best suited for professionals seeking long-term stability,
Ideal Candidate
You may be a strong fit if you are:
- Professional, diplomatic, and confident communicating with homeowners and contractors.
- Comfortable interpreting policies, standards, and procedural documents.
- A collaborative team player who enjoys supporting multiple departments.
- Interested in long-term career growth within the organization.
This is an excellent opportunity for someone with experience in property management, construction coordination, architecture, or design support who is interested in growing within a collaborative team. The organization has a strong history of promoting from within and is looking for someone who can grow alongside the team over time.
Physical Requirements
- Ability to sit for extended periods.
- Ability to lift up to 20 pounds.
- Occasional overtime or weekend work may be required.
Benefits (After 90-Days Permanent)
- 4-Day Workweek (40 hours guaranteed)
- Health, dental, and vision insurance with employer contributions; employee premiums deducted through payroll.
- Paid Holidays
- 401(k) Retirement Plan
- Company-Paid Life Insurance
- Company-Paid Short-Term Disability (STD)
- Company-Paid Long-Term Disability (LTD)
Pay: From $23.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
Location:
- Wilmington, NC 28405 (Required)
Work Location: In person
