Overview
We are seeking a dynamic and organized Front Office Coordinator to be the welcoming face and operational hub of our office environment. This role is vital in ensuring smooth daily operations, providing exceptional customer service, and supporting administrative functions. The ideal candidate will be energetic, detail-oriented, and possess strong communication skills, ready to manage multiple responsibilities with enthusiasm and professionalism. Join us to contribute to a positive workplace atmosphere while honing your office management expertise!
Responsibilities
- Greet visitors, clients, and vendors warmly, ensuring a professional and friendly first impression
- Manage multi-line phone systems efficiently, directing calls accurately and courteously
- Handle front desk duties including answering inquiries, scheduling appointments, and maintaining visitor logs
- Perform data entry tasks using productivity software such as Microsoft Office, Salesforce, Netsuite
- Assist with office management tasks such as ordering supplies, maintaining cleanliness, and coordinating mail services
- Support administrative activities including document proofreading, word processing, and filing systems
- Provide exceptional customer support by addressing inquiries promptly and professionally via phone or in person
Requirements
- Proven office experience with strong clerical skills and familiarity with office management procedures
- Excellent computer literacy with proficiency in Microsoft Office (Word, Excel), spreadsheets, and data entry tools
- Experience with multi-line phone systems and phone etiquette to handle high-volume calls effectively
- Bilingual abilities are highly desirable to serve diverse client needs seamlessly
- Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively
- Technical proficiency in productivity software, typing accuracy, and proofreading skills for professional correspondence
- Previous personal assistant or front desk experience is a plus to support various administrative functions confidently
This paid position offers an exciting opportunity to develop your administrative expertise within a vibrant team environment. We value proactive individuals who thrive on organization, communication, and delivering outstanding service. If you’re ready to bring energy and professionalism to our front office operations, we encourage you to apply!
Pay: From $28.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
