Salaried contract (during the school year, work the same days as teachers, work day (7:00 a.m. or 7:15 a.m. - 3:00 p.m. or 3:15 p.m.) or as approved by Superintendent, 30-minute duty free lunch. Some flexibility exists in regard to the times for the summer schedule. Also, Friday work days during the summer months are (TBD) at the discretion of the Superintendent. Holiday, vacation, and leaves determined by Board Policy 5:330 for 12-month support staff.
High school diploma, additional experience and/or training in technology and school finance/accounting preferred
:
General Office
· Assist in the office as needed (answer calls, assist students, staff, and visitors, and assist with general daily tasks), cumulative average daily minutes of assistance could be up to, but not limited to, 30 minutes
· Interact positively and professionally with all District stakeholders
· Coordinate and oversee District records, ensure District security (storing files, management of online systems, and implementation of building safety procedures)
· Serve as lead contact for District vendors
· Serve as Illinois Notary Public for District
· Assist with daily mail, post office trips, and maintaining postage meter
· Work closely and cooperatively with the Treasurer
· Serve as a confidential employee and work closely and cooperatively with the Superintendent
· Coordinate various grant applications, requirements, and accountability measures with TMCSEA and ISBE
· Pick up and deliver correspondences from Regional Office of Education, County Clerk etc. as needed
Finance
· Maintain and coordinate daily deposits and receipts
· Coordinate payment for monthly bills and monthly payroll (checks, deposits, all withholdings, social security, annuities, union deductions, etc.)
· Monitor, analyze, review, and assist with District revenues and expenditures, budget, and tax levy
· Assist with long-term financial planning and investment planning
· Complete monthly and yearly financial reports, statements, records, W2 forms, all tax filings, and unemployment claims
· Manage District credit card account
· Assist with District’s online payment services
· Prepare for and assist with annual audit
· Assist and/or coordinate invoices, P.O.’s, and purchasing records
· Count, record, and make weekly deposits to designated depository for all school receipts
· Assist with student activity account record keeping and deposits
· Reconcile all bank and financial statements, reports, and documents
· Prepare checks for all athletic officials and prepare cash box for home competitions
Human Resources/Reporting/Board Work
· Maintain teacher and staff seniority lists, coordinate yearly salary and wage placement/earnings and continuing education records
· Oversee personnel/employment related reports (MAC, PCG, ISTAR, IDES, DCSS, and Ease)
· Coordinate SAM renewal
· Become FOIA trained annually, serve as Assistant FOIA Officer, and prepare/assist with FOIA responses
· Maintain and track teacher requisition balances, out of pocket medical reimbursements, and tuition reimbursement/hours
· Maintain all payments and records for Teacher’s Retirement System, Teacher’s Health Insurance System, and file monthly and annual reports
· Serve as authorized Illinois Municipal Retirement Fund agent and maintain all payments and records
· Enroll, maintain, and update employees in school health and life insurance plan. File all insurance claims, student insurance, and workman’s compensation, etc.
· File all special education student and personnel reports as required through the Illinois State Board of Education and coordinate staff and student reimbursement
· Coordinate key system (check out and return) for District employees
· Serve as lead for District for human resources management – facilitate onboarding, coordinate background checks, maintain and coordinate employee credentials, benefits, attendance records, personnel files, etc. in compliance with the law
· Assist with professional development/workshop registration for staff
· Coordinate and/or assist with state and federal grant forms and reports
· Prepare initial draft of minutes for Board of Education meetings
· Coordinate, organize, and maintain Board of Education records
· Assist with Board of Education Meeting preparation and/or BoardBook
· Assist with reservations for Board of Education workshop, conventions, etc.
Other
· Remain current with changing legislation related to finances, human resources, and District operations
· Ensure District compliance with local, state, and federal laws, rules, and regulations
· All other duties as assigned considered as “other”
Job Type: Full-time
Pay: $47,900.00 - $59,200.00 per year
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
Work Location: In person
