The Executive Assistant provides high-level administrative and operational support to owners, executive leadership and the property management team. This position serves as a key administrative resource, coordinating communications, schedules, documentation, property-management activities, employee-related administrative tasks, and special projects.
The ideal candidate is highly organized, professional, detail-oriented, proactive, and able to manage multiple priorities while maintaining confidentiality. Property management, real estate, accounting, or office management experience is preferred.
Position Summary:
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Manage calendars, communications, reports, and confidential information. Travel & Event Coordination: Arrange travel and company events.
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Project Management: Track projects and deadlines.
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Meeting Administration: Prepare agendas, record notes, and manage follow-up.
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Financial Support: Process expenses and invoices.
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Relationship Management: Serve as a professional point of contact between ownership and leadership and select vendors.
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Provide administrative support between the owner and the executive team and property managers.
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Manage calendars, meetings, appointments, and deadlines.
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Prepare correspondence, reports, spreadsheets, presentations, and other business documents.
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Organize and maintain electronic and physical files.
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Prepare meeting agendas, notes, and follow-up items.
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Monitor deadlines and follow up on outstanding items.
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Handle confidential and sensitive company and employee information appropriately.
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Assist with special projects and assignments as directed by ownership.
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Assist wit day to day operational support and purchases
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Maintain contact list for vendors, properties, staff etc
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Assist and maintain monthly reports and documentation
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Serve as a professional point of contact for owners, and other business contacts.
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Answer and direct telephone calls and correspondence.
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Respond to routine inquiries and escalate issues to the appropriate manager.
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Maintain professional and timely communication with internal and external contacts.
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Represent the company professionally in all communications.
Qualifications:
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2–5 years of administrative, executive assistant, property management, real estate, or office management experience preferred.
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Property management experience is strongly preferred.
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Strong knowledge of Microsoft Office, particularly Outlook, Word, and Excel.
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Experience with property management software or similar systems is preferred.
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Excellent written and verbal communication skills.
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Strong organizational and time-management skills.
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Ability to prioritize multiple projects and deadlines.
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Strong attention to detail and accuracy.
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Ability to work independently and exercise good judgment.
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Ability to maintain confidentiality.
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Professional demeanor and strong customer-service skills.
Competitive salary commensurate with experience, plus a full benefits package including health benefits, PTO, and paid holidays.
