Job Summary
We are seeking a dynamic and organized Secretary/Receptionist to be the welcoming face and efficient coordinator of our office. This role is vital in ensuring smooth daily operations by managing front desk activities, handling communications, and providing exceptional administrative support. The ideal candidate will be energetic, detail-oriented, and possess excellent interpersonal skills to create a positive first impression for visitors and clients alike. This paid position offers an exciting opportunity to develop your office management expertise while supporting a professional team in a fast-paced environment.
Responsibilities
- Greet visitors, clients, and vendors warmly, ensuring they feel welcomed and attended to promptly
- Collect and process customer payments, maintain accurate payment records, and follow up on outstanding invoices to ensure timely collection of account balances.
- Manage multi-line phone systems, directing calls accurately and professionally while maintaining excellent phone etiquette
- Handle incoming and outgoing correspondence, including emails, mail, and courier services with efficiency and accuracy
- Maintain organized filing systems, data entry records, and manage document proofreading to ensure clarity and correctness
- Schedule appointments, coordinate calendar management, and organize meetings for staff or executives
- Support office management tasks such as inventory control, supply ordering, and basic bookkeeping using QuickBooks or similar software
- Assist with clerical duties including typing reports, preparing presentations via Microsoft Office or Google Workspace, and performing general administrative support
Skills
- Proven experience in office administration or clerical roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
- Excellent computer literacy with the ability to perform data entry, filing, and document proofreading accurately
- Strong customer service skills paired with professional phone etiquette and effective communication abilities
- Bilingual capabilities are highly desirable to assist diverse client needs
- Familiarity with multi-line phone systems, calendar management tools, and basic bookkeeping (QuickBooks experience preferred)
- Ability to manage time effectively in a fast-paced environment while prioritizing tasks efficiently
- Previous experience as a receptionist or personal assistant is advantageous; experience in medical or dental reception is a plus
Join us in creating a welcoming environment where professionalism meets energetic service! This role offers meaningful opportunities to enhance your administrative expertise while supporting our team’s success.
Job Type: Part-time
Pay: From $14.50 per hour
Benefits:
- Employee discount
- Retirement plan
Ability to Commute:
- Las Cruces, NM 88007 (Required)
Ability to Relocate:
- Las Cruces, NM 88007: Relocate before starting work (Required)
Work Location: In person
