About
Grupo EULEN is a global leader in facility services, committed to delivering high-quality, reliable, and sustainable solutions to our clients. Our facility services division plays a vital role in supporting operations through efficiency, compliance, and customer service excellence.
Job Summary
The Operations Coordinator will provide comprehensive administrative and operational support to the Facility Services team, with a primary focus on coordinating inventory, processing invoices for supplies, additional billing, and ensuring alignment with assigned operational accounts. This role requires strong organizational skills, attention to detail, and advanced proficiency in Excel.
Additionally, the Operations Coordinator will assist the Regional Directors and Operations Managers in preparing reports, supporting client accounts, and periodically participating in operational meetings to review account status and performance.
Key Responsibilities
- Maintain and monitor inventory records to ensure accurate tracking, ordering, and availability of supplies.
- Process, reconcile, and manage invoices in alignment with operational budgets and client accounts
- Prepare, update, and analyze Excel-based reports to support operational performance, inventory control, and tracking.
- Participate in operational meetings by preparing documentation, capturing updates, and reporting on the status of accounts/clients.
- Ensure compliance with company policies and procedures related to purchasing, invoicing, and record-keeping.
- Collaborate with internal teams to resolve discrepancies, improve workflows, and support client satisfaction.
- Assist in developing and maintaining client account files and documentation, updated.
- Perform other duties as assigned.
Key Qualifications
- Associate’s degree in Business Administration, Operations Management, or related field (Bachelor’s preferred).
- 2+ years of administrative, operations, or coordination experience, preferably within facility or janitorial services.
- Strong proficiency in Microsoft Excel (pivot tables, formulas, data analysis, reporting).
- Excellent organizational and time-management skills with the ability to handle multiple priorities.
- Strong attention to detail and accuracy in financial and inventory-related tasks.
- Effective written and verbal communication skills.
- Ability to work collaboratively in a fast-paced environment.
Working Conditions
The physical demands described here are those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. This position requires the incumbent to be able to speak and be understood, hear, stand for long periods of time, be able to lift approximately 70 pounds, be able to relocate in the event of an emergency, and have a neat and professional appearance.
EEOC Statement
Grupo Eulen is an equal opportunity employer and will consider all applicants without regard to race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, and all other protected classes recognized or any other characteristic protected under applicable federal, state, or local law
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
