Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will possess strong computer skills and a background in office work, providing essential support to ensure smooth operations within our organization. This role requires excellent communication and customer service skills, as you will be the first point of contact for clients and visitors.
Duties
- Manage front desk operations, including greeting visitors and answering inquiries
- Operate multi-line phone systems with professionalism and courtesy
- Perform data entry tasks accurately and efficiently
- Maintain organized filing systems for easy retrieval of documents
- Assist with calendar management, scheduling appointments, and coordinating meetings
- Provide clerical support, including typing, proofreading documents, and preparing reports
- Utilize Microsoft Office and Google Workspace for various administrative tasks
- Support bookkeeping activities using QuickBooks as needed
- Handle customer support inquiries with a focus on delivering exceptional service
- Collaborate with team members to streamline office processes and improve efficiency
Experience
- Previous experience in an administrative role or office management is preferred
- Familiarity with front desk operations and phone etiquette is essential
- Bilingual candidates are encouraged to apply, enhancing communication with diverse clients
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace is required
- Strong organizational skills and time management abilities are crucial for success in this role
- Experience as a dental receptionist or medical receptionist is a plus but not mandatory
- Background in personal assistant roles or clerical experience will be advantageous
If you thrive in a fast-paced environment and have a passion for providing outstanding administrative support, we invite you to apply for this exciting opportunity.
Pay: $17.00 - $21.00 per hour
Benefits:
- Flexible schedule
- Paid time off
- Retirement plan
Work Location: In person
