Bookkeeping Operations Manager / Senior Controller
Multi-Client Accounting | High-Volume Books | AI-Enabled Workflow.
We are hiring a highly experienced Bookkeeping Operations Manager / Senior Controller to help lead bookkeeping operations across a growing portfolio of client businesses.
This is not a basic bookkeeping role. We are looking for someone who can own month-end close, manage multiple client entities, review the work of other bookkeepers/accountants, communicate clearly with business owners, and help us build a scalable bookkeeping operation powered by software, AI, and strong accounting fundamentals.
The ideal candidate has experience in a CPA firm, outsourced accounting firm, bookkeeping firm, or multi-entity business environment and can work independently without constant supervision.
You should be comfortable with high-volume transactions, messy client books, uncategorized expenses, reconciliations, client follow-up, financial reporting, and process improvement.
Key Responsibilities
- Manage bookkeeping and accounting workflows across multiple client companies.
- Own full-cycle month-end close, including bank, credit card, loan, payroll, merchant processor, and balance sheet reconciliations.
- Review and supervise work prepared by bookkeepers or junior accountants.
- Prepare and review monthly financial statements, including P&L, balance sheet, and cash flow reporting.
- Identify unusual transactions, missing information, duplicate entries, unreconciled items, and client-side issues.
- Communicate with clients to resolve open questions and missing transaction details.
- Help develop standard operating procedures for high-volume client bookkeeping.
- Improve workflows using technology, automation, and AI-assisted tools.
- Support tax-ready books by ensuring categories, reconciliations, and documentation are clean throughout the year.
- Help management track client status, bottlenecks, deadlines, and reporting quality.
- Work closely with leadership to build a scalable bookkeeping service model inside Wylo Books.
Required Qualifications
- 7+ years of progressive bookkeeping, accounting, controller, or general ledger experience.
- Direct experience managing books for multiple companies or clients at the same time.
- Strong understanding of month-end close, reconciliations, financial statements, and clean accounting workflows.
- Experience reviewing work prepared by other bookkeepers or accountants.
- Strong QuickBooks Online experience required.
- Experience with other accounting platforms such as NetSuite, Sage Intacct, Xero, or similar systems is a plus.
- Advanced Excel or Google Sheets skills, including pivot tables, lookups, formulas, and reconciliations.
- Ability to work independently, prioritize multiple clients, and solve problems without micromanagement.
- Strong written communication skills for client follow-up and internal reporting.
- Bachelor’s degree in accounting, finance, or related field preferred.
- CPA, EA, or bookkeeping/accounting certification is a plus, but not required if experience is strong.
Ideal Candidate
You are the right fit if you:
- Have managed 20+ entities or client accounts at one time.
- Know how to clean up messy books and create a repeatable monthly close process.
- Can explain financials to business owners in plain English.
- Understand that bookkeeping is not just data entry — it is business visibility.
- Are comfortable using AI and automation to make the accounting process faster and more accurate.
- Can help build systems, not just complete tasks.
- Want to be part of a fast-growing bookkeeping and accounting technology company.
To Apply
Please submit your resume along with a brief note answering the following:
- The largest number of companies/entities you have managed at one time
- Your experience with QuickBooks Online and multi-client bookkeeping
- Your experience managing or reviewing the work of other accounting staff
- Why you believe you are a strong fit for a high-volume bookkeeping operations role
Pay: $90,000.00 - $100,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Life insurance
- Paid time off
- Relocation assistance
Application Question(s):
- How many bookkeeping client accounts, companies, or entities have you managed simultaneously in a recurring monthly close environment?
Experience:
- Bookkeeping: 7 years (Preferred)
Work Location: Hybrid remote in Aventura, FL 33160
