Job Title:
Administrative Assistant
Travel:
Mileage Reimbursed
Department:
Property Management
Position Type:
Full-Time
Location:
43 Woodland Park Dr. #6, Kalispell
Shift Time:
M-F, 8:30am – 4:30pm
Level/Salary:
Hourly/DOE
Start Date:
TBD
Reports to:
Operations Manager
Hire Date:
TBD
About Next Level Property Management:
A startup Property Management company, with 13+ years of combined experience, and a portfolio of 250+ doors (and growing!). As a Team, our mission, through Integrity, Communication, and Consistency, is to deliver dependable and reliable property management services.
This position is Full-Time. You will enjoy providing excellent customer service while assisting the Property Manager(s) with daily property management tasks.
This position is responsible for assisting the Property Manager(s) with their daily management duties; including, but not limited to, inspecting residential homes, coordinating vendors for occupied rental maintenance & move-out turnover maintenance/cleaning needs.
Requirements:
● Possess broad array of problem solving/critical thinking abilities
● Comfortable using handheld device such as tablet or phone
● Strong customer service skills, with the ability to handle difficult situations professionally
● Excellent phone etiquette and communication skills
● Self-motivated, organized & efficient
● Good time management & strong work ethic
● Able to easily work in a fast-paced environment
● Team player & ability to work alone
● High attention to detail & strong organizational skills
● Positive attitude
●At least 2 years of customer service experience preferred
● Valid Driver’s License, clean driving record & clean background
Responsibilities:
● Answering phone / text / email inquiries in a timely and professional manner
● Processing applications & gathering additional information (proof of income, proof of identity, etc.), to be provided to the PM
● Property showings (as needed)
● Move-in / Move-out inspections (as needed)
● Schedule/Coordinate move-out turnover cleaning maintenance
● Maintenance request scheduling / coordination
● Exterior property inspections for possible lease violations
● Read mobile home water meters monthly & charge tenant's accordingly
● Rent collection, including on-site drop boxes, inputting rent payments into property management software & depositing funds at the bank
● Assisting with drafting notices, lease addendums, violations, etc. for the Property Manager
● Mailing or hand delivering notices, lease violations, lease addendums, etc.
● Utilize Property Management software to track and update tenant information, owner information, property information, etc
● Other tasks as delegated by the Property Manager
Physical Demands:
● Required to answer incoming phone calls / place outgoing phone calls
● Required to sit, stand, or walk for long periods of time
● May be required to travel to properties we manage
● May be required to go up & down staircases for multi-level properties
● May be required to lift 50+ lbs.
Incentives Offered to Full-Time Employees (*after 90-day probation):
- Paid Day Off for your Birthday
- Accruing Paid Time Off to use as you wish throughout the year
- Accruing Sick Leave
- 1/2 day Friday's (paid for full day)
- Performance bonus opportunities
- Retirement plan (with 3% company match)
Equal Opportunity Employer
Next Level Property Management is an Equal Opportunity Employer (EOE/AA/M-F/Vet/Disability). We encourage all qualified individuals to apply for employment. We do not discriminate against any applicant or employee based on protected veteran status, race, color, gender, sexual orientation, religion, national origin, age, disability or any other basis protected by applicable law. If you require accommodation to complete the interview process, please notify Next Level Property Management.
Job Type: Full-time
Pay: $23.00 - $25.00 per hour
Benefits:
- Paid time off
- Professional development assistance
Work Location: In person
