Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. The ideal candidate will possess strong clerical and customer service skills, with a proven ability to manage multiple tasks efficiently. This role requires proficiency in various office software and excellent communication abilities, as you will be the first point of contact for other staff members and visitors. If you thrive in a fast-paced environment and have a passion for providing exceptional administrative support, we encourage you to apply.
Responsibilities
- Manage front desk operations, greeting visitors and answering inquiries with professionalism and courtesy.
- Handle multi-line phone systems, ensuring effective communication and timely responses to calls.
- Perform data entry tasks with accuracy, maintaining organized records and filing systems.
- Assist with calendar management, scheduling appointments, and coordinating meetings for team members.
- Provide employee and customer support by addressing their needs and resolving issues promptly.
- Proficiently use Microsoft Office Suite and Google Workspace for document creation, data management, and communication.
- Conduct proofreading of documents to ensure clarity and correctness before distribution.
- Support office management tasks including inventory management, ordering supplies, maange our team of interns and maintaining a clean work environment.
- Demonstrate strong organizational skills by prioritizing tasks effectively and managing time efficiently.
Requirements
- Previous administrative experience is a plus
- Bachelors Degree in any field
- Bilingual candidates are highly preferred to enhance communication with diverse clients.
- Strong computer skills with proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace tools.
- Excellent phone etiquette and customer service skills are essential for this role.
- Ability to perform clerical duties including filing, typing, and data entry with attention to detail.
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Personal assistant experience is advantageous for supporting executives or managers effectively.
- Familiarity with bookkeeping principles is beneficial but not mandatory. Join our team as an Administrative Assistant where your contributions will be valued, and your professional growth will be supported!
Job Type: Part-time
Pay: From $15.00 per hour
Expected hours: 20 per week
Ability to Commute:
- Philadelphia, PA 19110 (Required)
Ability to Relocate:
- Philadelphia, PA 19110: Relocate before starting work (Required)
Work Location: In person
