Please do not contact the Hotel about application status.
Hiring Managers will only contact via email those who meet the job requirements.
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Position Title: | Accounts Receivable Clerk
Department: | Accounting
Reports to: | Controller
Status: | Hourly Non-Exempt
Compensation
$17-19 an hour
Summary of Position
Responsible for billing, collection and maintenance of the hotel's accounts receivable account and compliance of all credit policies and procedures.
Duties & Responsibilities
- Process and send direct bill invoices to city ledger accounts:
Gather and verify back up information
Establish an accurate and efficient filing system so that bills are emailed on a timely basis with complete
and understandable information
Print and email statement within three business days
Prepare and email follow up statements per Standard Operating Procedures
Ensure compliance with meeting guidelines for billing
- Ensure proper adherence to current hotel credit policies and procedures:
Process all credit applications
Notify Sales/Catering persons of status of billed accounts
Set up approved direct bill accounts
Attend and participate in all Pre- or Post-convention meetings
Charge past due accounts proper finance charges
- Maintain accurate balance in accounts receivable:
Posting city ledger and credit card payments daily
Follow established procedures for collection of overdue accounts
Respond within 24 hours to all disputes or inquiries on accounts
Maintain all information pertaining to accounts in a neat and orderly fashion
Keeping Sales and Catering person informed of account status
- Participates in month end activities and report preparation:
Food and Beverage Inventories
Month end reports and statements
Closing journal entries, adjustments, and general ledger reconciliations
- Prepare reports on hotel revenue and receivables:
Weekly Accounts Receivable Aging Report
Weekly Sales and Catering Account Payment Status reports
Review daily flash reports for accuracy
- Process credit card transactions and refunds for Sales accounts and transient guests.
- Keep immediate supervisor promptly and fully informed of all problems or unusual matters of significance which require corrective action.
- Conduct and/or attend meetings as required.
- Prepare reports as requested, to develop an informative database for improved management decision making and critical evaluation of work activities.
- Perform all accountabilities in a professional, timely and efficient manner, following established company policy and projecting a favorable image to achieve objectives, public recognition, and acceptance as the preferred hotel company.
- Perform all other duties as requested or required to ensure the smooth operation of the entire hotel.
Essential Functions
- Ability to work with computer spreadsheets and other accounting software on a computer system
- Ability to visually, physically, and manually count inventory of areas of responsibility, which may require stooping, bending, lifting, and climbing stairs
- Ability to verbally communicate effectively with guests/vendors to resolve any billing issues
- Ability to communicate with all managers, supervisors, and fellow associates
Other Requirements
- Education: Bachelor’s degree in Accounting or Finance preferred
- Experience: minimum 1 year in accounting or accounts receivable
- Knowledge of English and local language
- Ability to handle conflict situations in a professional manner
- Be well groomed and conform to the hotel’s dress code (business attire for this position)
Safety Awareness
Maintain safety by adhering to safety policies, being responsible to report all accidents immediately. Support all safety programs. Proceed with caution when walking on slippery floors. Ensure proper safety instructions are given before operating any equipment.
Notice:
ARLLC, operating as Augusta Marriott at the Convention Center, function seven days a week, twenty-four hours a day. You as an associate must realize this fact and be aware that at times, it may be necessary to move you from your accustomed shift, as business demands. In addition, you understand that business determines the amount of hours you work, and that some weeks may be scheduled for less than forty hours, and on other weeks you may be scheduled to work more than forty hours per week.
