About Advantage Landscape:
Advantage Landscape (PRIVATELY HELD) is a leading commercial landscape construction and maintenance company serving Northern Virginia. We partner with builders, developers, and property managers to deliver high-quality outdoor environments and long-term value.
Advantage Landscape provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics, in addition to federal law requirements. Advantage Landscape complies with applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities. This policy applies to all terms and conditions of work, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Position Summary
Advantage Landscape is seeking a highly motivated and detail-oriented Finance & Administration Manager to oversee the day-to-day financial operations of the company.
This position plays a critical role in maintaining the organization's financial health by managing billing, accounts receivable, accounts payable, cash flow, budgeting, financial reporting, and customer account administration.
This individual will work closely with ownership, operations, and project managers to ensure accurate financial reporting, improve cash flow, support strategic planning, and provide exceptional service to both customers and vendors.
Primary Responsibilities
Financial Management
- Assist with the development and management of annual operating budgets.
- Prepare monthly budget-to-actual variance reports.
- Monitor company cash flow and prepare weekly cash flow forecasts.
- Assist leadership with financial planning and forecasting.
- Analyze financial trends and identify opportunities to improve profitability.
- Prepare financial reports for ownership and management.
- Assist with month-end and year-end financial close.
- Support job costing and profitability analysis.
- Help develop KPIs and company financial dashboards.
Accounts Receivable
- Manage all customer billing and invoicing.
- Monitor accounts receivable aging.
- Lead collection efforts on overdue invoices.
- Prepare weekly AR reports.
- Work with Operations to resolve billing disputes.
- Maintain customer payment histories.
- Reduce Days Sales Outstanding (DSO).
Accounts Payable
- Process vendor invoices.
- Review purchase orders and receipts.
- Schedule vendor payments.
- Maintain vendor relationships.
- Reconcile vendor statements.
- Ensure timely payment of all obligations.
Billing & Contract Administration
- Set up new customer contracts.
- Process contract renewals.
- Prepare progress billing for construction projects.
- Manage recurring maintenance billing.
- Process change orders.
- Verify completed work before invoicing.
- Maintain accurate contract documentation.
Financial Analysis
- Perform profitability analysis by division, customer, and project.
- Monitor labor and material costs.
- Analyze overhead expenses.
- Identify cost-saving opportunities.
- Support pricing strategy and estimating.
- Assist with annual budgeting and forecasting.
- Track key financial metrics and report findings.
Cash Flow Management
- Prepare weekly cash flow reports.
- Forecast future cash needs.
- Monitor incoming and outgoing cash.
- Coordinate payment schedules with vendors and customers.
- Assist leadership with capital planning.
- Help maintain appropriate working capital levels.
Administrative & Office Management
- Maintain financial records and files.
- Process certificates of insurance and customer requests.
- Coordinate lien waivers and project closeouts.
- Assist with payroll support as needed.
- Support audits and tax preparation.
- Improve financial systems and administrative processes.
Qualifications
- Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
- 4+ years of accounting or finance experience.
- Experience with construction or landscape accounting preferred.
- Strong understanding of financial statements.
- Budgeting and forecasting experience.
- Cash flow management experience.
- Job costing knowledge.
- QuickBooks experience required (Method CRM experience is a plus).
- Advanced Microsoft Excel skills.
Skills
- Financial Analysis
- Budget Development
- Cash Flow Forecasting
- Accounts Receivable
- Accounts Payable
- Billing
- Collections
- Financial Reporting
- Job Costing
- Forecasting
- Microsoft Excel
- QuickBooks
- Process Improvement
- Customer Service
- Organizational Leadership
Key Performance Indicators (KPIs)
- Accounts Receivable under 45 days
- Monthly billing completed on schedule
- Weekly cash flow forecast accuracy
- Vendor payments made on time
- Budget variance within established targets
- Reduction in overdue receivables
- Accurate month-end financial reporting
- Improved gross profit reporting by division
- Timely completion of financial dashboards
- High customer and vendor satisfaction
What Success Looks Like
The Finance & Administration Manager provides leadership with accurate, timely financial information that drives better business decisions. They ensure invoices are collected promptly, vendors are paid on time, budgets stay on track, and cash flow is actively managed. By delivering reliable financial reporting and identifying opportunities to improve profitability, this role directly contributes to the company's long-term growth and financial stability.
What We Offer
We believe our people are our greatest asset. We are committed to creating an environment where employees can build rewarding careers, continue to grow professionally, and make a meaningful impact on the success of our company.
Benefits & Perks
- Competitive salary based on experience
- Performance-based bonus opportunities
- Health, Dental & Vision Insurance
- 401(k) Retirement Plan with Company Match
- FLEXIBLE Time Off (PTO)
- Paid Holidays
- Company-sponsored training and professional development
- Career advancement opportunities within a growing company
- Supportive, team-oriented work environment
- Modern technology and software tools
- Stable, year-round employment
- Employee appreciation events and company outings
Why Join Advantage Landscape?
- Be part of one of Northern Virginia's fastest-growing landscape companies. (PRIVATELY HELD)
- Work directly with leadership and have a voice in improving our processes.
- Help shape the financial future of a company committed to long-term growth.
- Collaborate with talented professionals across operations, construction, maintenance, and administration.
- Enjoy a culture built on integrity, accountability, teamwork, continuous improvement, and exceptional customer service.
- Grow your career with a company that invests in its people and promotes from within.
If you're looking for more than just a job—and want the opportunity to make a real impact while building a long-term career—we'd love to have you join the Advantage Landscape team.
Pay: $100,000.00 - $118,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Paid time off
- Vision insurance
Application Question(s):
- Do you have at least 3 years of experience in accounting or finance with responsibility for Accounts Receivable, Accounts Payable, billing, and financial reporting?
Language:
Work Location: In person
