POSITION SUMMARY: Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Locate and enter AP invoices daily (via email; retrieve via respective website; logging into bank).
- Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
- Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
- Receives, verifies, and pays expense reports relating to employees.
- Protects organization's value by keeping information confidential.
- Match up receipts with Credit Card transactions, code and input.
- Perform and record all cash disbursements on a weekly basis.
- Post insurance invoices and respective draft payments.
- Assist with resolution of BOL to Supplier Invoice.
- Post intercompany AP transactions.
- Assist in transition to paperless AP system.
- Reconcile AP GL Accounts monthly
- Process AP invoices using company ERP software, ensuring accuracy, efficiency, in timely manner.
- Ability to prioritize with direction and balance multiple tasks.
- Interacts with departmental and other staff on matters affecting data and publications flow and makes recommendations for improvement or enhancement to job processes to ensure standards in data entry, collection and retrieval.
- Report monthly on actual verses budget for operating expense accounts.
- Demonstrate ability to use office software: examples spreadsheets; email; file structure.
- Able to use basic office machinery: examples copier; postage machine; telephone.
- Other duties as assigned
QUALIFICATIONS: Ability to exercise sound judgment in solving practical problems. Ability to read, analyze, and interpret information accurately in order to effectively present, respond and appropriately interact with customers, potential customers, staff and other business contacts. Ability to interpret a variety of instructions furnished in written, oral, or by lead example. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND EXPERIENCE: High school diploma or GED required; one or more years of experience or training; or equivalent combination of education and experience. High level of time management skills, along with solid computer skills using Windows, Excel, Power Point, Outlook. Ability to work with mathematical concepts and statistical data a plus.
PHYSICAL CHARACTERISTICS: While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; reach with hands and arms, and talk or hear. The employee is occasionally required to stand, walk, climb or balance, and stoop, kneel or crouch. The employee must occasionally lift and/or move up to 25 pounds.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Noise level in the work environment is normally moderate or less. Typically the duties are performed indoors, during the day and some overtime may be required. Rarely travel may be necessary.
Job Type: Full-time
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
