POSITION SUMMARY
KALLATI is seeking a Shipping & Receiving Specialist to support the day-to-day logistics, inventory movement, and operational coordination of our fine jewelry business.
This role is ideal for someone who is adaptable, resourceful, and thrives in a fast-paced environment where priorities can shift quickly. The Shipping & Receiving Specialist will oversee the secure handling of high-value jewelry inventory while also supporting broader operational needs, including shipment coordination, inventory tracking, marketing materials management, and cross-functional projects.
Success in this role requires exceptional attention to detail, strong organizational skills, proficiency with spreadsheets and shipping platforms, and a willingness to step in wherever needed.
ESSENTIAL JOB RESPONSIBILITIES
- Prepare, pack, and ship jewelry for replenishments, consignment orders, special orders, trunk shows, cruise line operations, and retail partners.
- Receive incoming shipments and reconcile products against invoices, packing lists, style numbers, images, and inventory records.
- Create and manage domestic and international shipping labels using carrier platforms such as FedEx, DHL, UPS, and other online shipping systems.
- Coordinate shipments with couriers, port agents, sales representatives, and internal stakeholders to ensure timely delivery.
- Monitor shipment status and proactively resolve issues related to delays, damages, customs documentation, or missing items.
- Track inventory movement and shipment activity using spreadsheets, proprietary systems, and email documentation.
- Maintain accurate records and perform regular inventory reconciliations to ensure data integrity and audit readiness.
- Support monthly reconciliation processes with cruise representatives and internal teams.
- Organize and maintain shipping, inventory, and storage areas to ensure efficiency and accuracy.
- Manage and distribute marketing materials, including brand books, boxes, point-of-sale displays, packaging materials, bags, and promotional giveaways.
- Provide operational support for jewelry-related projects and cross-functional initiatives as business needs evolve.
- Cross-train with team members to ensure seamless coverage during absences, peak seasons, and high-volume periods.
- Adhere to all standard operating procedures related to inventory handling, shipping, customs requirements, and security protocols.
- Maintain strict confidentiality, accountability, and professionalism when handling high-value merchandise.
QUALIFICATIONS
- 2+ years of experience in shipping, receiving, logistics, inventory control, operations, or a related field.
- Experience handling jewelry, luxury products, or other high-value goods is strongly preferred.
- Proficiency with Microsoft Excel and spreadsheets, including tracking inventory, updating records, and navigating data efficiently.
- Experience creating shipping labels and coordinating shipments through online carrier platforms such as FedEx, DHL, and UPS.
- Familiarity with international shipping processes, customs documentation, and shipment tracking is preferred.
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Adaptable, resourceful, and comfortable working in an environment where responsibilities may evolve based on business needs.
- Exceptional attention to detail and accuracy when handling inventory and documentation.
- Strong communication, problem-solving, and collaboration skills.
- High level of integrity, reliability, and accountability.
PHYSICAL REQUIREMENTS
- Ability to lift, carry, and move boxes weighing up to 50 pounds safely.
- Frequent standing, walking, bending, stooping, reaching, and handling of inventory throughout the workday.
- Manual dexterity required for tagging, packing, inspecting, and organizing jewelry and shipping materials.
- Ability to push and pull carts and safely use equipment for transporting shipments.
- Ability to maintain focus and accuracy during repetitive tasks in a fast-paced environment.
WORKING CONDITIONS
- On-site role based in Great Neck, NY.
- Family-owned, collaborative, and high-performance environment where teamwork, flexibility, and accountability are highly valued.
- Fast-paced setting with changing priorities and opportunities to support multiple areas of the business.
COMPENSATION & BENEFITS
- Hourly pay range: $24.00-$28.00 per hour ($49,920-$58,240 annually), based on experience.
- Paid time off: 20 days annually, including vacation, sick, holiday, and personal time, accrued after the introductory period.
ABOUT KALLATI
KALLATI creates fine jewelry collections carried by premium retailers across four continents. Led by the Kallati sisters, the brand is known for exceptional craftsmanship, quality, and timeless design.
Pay: $24.00 - $28.00 per hour
Benefits:
Work Location: In person
