Position: Human Resources Generalist - Entry Level
Updated: June 2026
IMPORTANT: ONLY FULLY BILINGUAL ENGLISH AND JAPANESE APPLICANTS WILL BE CONSIDERED.
Petro-Diamond Incorporated is a leading company in the trade, marketing and distribution of clean petroleum transportation fuels in Southern California.
Description:
This a newly created hands-on and entry level role responsible for assisting and supporting the day-to-day operation of the department as well as the execution of special projects. The role required a team player responsible for implementing and executing various HR-related programs/initiatives across the company. The position will also support the office administration of both the corporate office and the terminal facility, while serving as liaison with Mitsubishi Corporation – Japan, concerning the execution of logistics and administrative affairs.
Responsibilities:
Human Resources & Office Administration:
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Support the recruitment function by screening resumes, contacting eligible candidates and scheduling interviews with the hiring team.
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Coordinating the new hire orientation by compiling the new hire paperwork and execution of background checks prior to employment
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Responsible for employee’s record/document management ensuring accuracy and compliance with federal and state labor legislation
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Provide assistance in the execution of HR policies and procedures
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Responsible for coordinating all engagements initiatives and company events; including vendors research and budget/costs
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Responsible for new hire benefits enrollment process, qualified changes and terminations
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Maintaining records of incidents, injuries for worker’s compensation compliance
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Serve as backup for payroll processing
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Responsible for updating the organization chart and contact list, as needed
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First point of contact for calls and in-person inquiries from vendors and general public
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Attend/receive deliveries for the corporate office
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Receive, open, sort and deliver all incoming daily mail
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Process requests for business cards
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Keep inventory of supplies for PDI and PDTC and provide monthly purchase orders for processing to the HR Manager
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Provide support in coordinating the logistics for the corporate office document control, organization and storage
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Support with all building maintenance needs as they present
Corporate Planning & Governance Support (Headquarter – Japan):
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Provide support in all logistics matters when coordinating the quarterly Board of Directors.
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Collecting attendees’ availability
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Consolidating presentation materials
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Arranging meeting venues and dinners
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Shareholder and visitor coordination
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Travel arrangements and hotel reservations
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Provide support for periodic shareholder reporting
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Coordinating with Mitsubishi Corporation in Japan the approval of credit renewals
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Other recurring compliance – related submissions
Qualification Requirements:
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Bachelor’s degree is required, preferably in Human Resources or Accounting
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Fully bilingual English and Japanese
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Experience in the petroleum distribution industry is highly preferred
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Experience working with C-level upper management
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Able to work in an extremely high fast-paced environment
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2 – 3 years of experience working with HRIS as well as ATS
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Extremely detailed oriented
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Excellent organization and presentation skills
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Fast and accurate data processing and analysis
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Able to superbly manage cut-off tasks and dates
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Extremely responsive (flexible) to business prioritization requests
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System savvy and follower of internal controls
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Superb ability to handle confidential information with professionalism and integrity
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Excellent email etiquette and communication skills both verbal and written
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Extremely proactive attitude
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Must be able to lift 35 pounds as needed
