The Accounting Clerk will provide administrative support to the Accounting Manager and Business Manager. The ideal candidate will have strong organizational and accounting skills while remaining flexible and easily adaptable to changing priorities. This individual should also possess exceptional Excel skills, along with the ability to learn new software and understand a variety of invoices, accounts payable reports, and related documentation.
Organizing incoming payable invoices and logging in invoice log for tracking purposes.
Responsibilities
Audit invoice details before prepping for upload in the system, and communicate with vendors if there are any issues (i.e., missing PO number, wrong company name, etc.).
Upload invoices with appropriate documentation to acquire necessary approvals.
Monitor the status of invoices in process to ensure invoice flow is efficient.
Coordinate with the Accounting Manager to prepare invoice backup for check approvals.
Maintain good communication with assigned vendor contacts when they have concerns.
Audit vendor statements monthly to ensure all invoices are in process.
Provide weekly and monthly accounts payable reports, as needed.
Assist with administrative duties such as:
- Creating Excel spreadsheets to track subcontracts, etc.
- Compiling subcontract documents into the document control system.
- Entering purchase order details into the ECMS system.
- Maintaining project files and reports.
Work closely under the supervision of the Accounting Manager to meet project accounting needs.
Perform other duties and prepare reports, as needed.
Requirements
1+ years of experience in an accounting role in a professional setting is preferred.
Strong organizational skills and high attention to detail; strong typing skills.
Strong Microsoft computer skills (Word, Excel, Outlook), with the ability to create spreadsheets that include formulas.
Strong customer service skills.
Ability to multitask and work in a high-pressure environment.
Proactive and solution-oriented.
Must demonstrate exceptional judgment, discretion, and professional courtesy.
Effective oral and written communication skills with excellent interpersonal skills.
BENEFITS:
- Paid Time Off (PTO), Paid Holidays
- 401(k) with employer match
- Profit Sharing
- Career development
- Medical & Prescription RX Insurance
- Dental Insurance
- Vision Insurance
- Employee Wellness Program
- Employee Assistance Program (EAP)
- Health Care Flexible Spending Account
- Dependent Care Flexible Spending Account
- Employer paid Life Insurance and AD&D Insurance
- Long-term Disability Insurance
- Employee Discounts
Starting Salary: $55,000.00/yr.
