United States District Court
District of Rhode Island
One Exchange Terrace
Providence, RI 02903
Case Administrator
Announcement # 26-04
Date Opened: 7/31/26
Closing Date: Open until filled
Location: US District Court, One Exchange Terrace, Providence, RI
Salary Range: CL 23-24 ($45,695 - 50,627)
*Starting salary commensurate with work experience, education, prior/present pay history and previous federal court experience. If hired at a CL 23, promotion to a CL 24, budget allowing and when determined qualified, would be available without further competition.
Position Summary: This position is located in the Clerk’s office and reports to the Operations Manager. The incumbent receives and reviews incoming court documents for conformity with federal and local rules and performs customer service and cashier duties for the purpose of providing procedural information and collecting court fees. The documents become the official basis of court actions. The incumbent is also the initial point of contact between the Clerk’s Office and the general public, litigants, and the bar.
Summary of Representative Duties and Responsibilities:
Receives and reviews incoming documents to determine conformity with appropriate rules, practices and/or court requirements. This may include some or all the following duties and responsibilities:
Serves as initial point of contact between the Clerk’s Office and the public and the bar. Furnishes information to the public and the bar regarding case filing, required fees, use of electronic filing systems and court applications, and general operating procedures of the Court. Fields questions from attorneys and the public about the filing of documents with the Court and provides information about proper filing procedures.
Files documents meeting requirements received by self-represented litigants.
Prepares documents and makes entries in CM/ECF in response to attorney filings and court orders.
Acts as cashier. Receives payments and issues receipts. Secures funds in cash register,
Opens civil cases. Opens transferred-in cases. Assures assignment of case numbers and randomly assigns cases to judges. Performs quality control checks all electronically filed new cases for conformity with Federal Rules of Civil Procedure.
Transmits civil and criminal cases to the appellate court within the appropriate time period after the appeal has been made.
Receives, sorts, and distributes mail; endorses and logs checks received via mail; Process and meters ongoing mail.
Verifies attorneys’ authority to practice before the court.
Performs data quality review on all electronically filed documents filed by attorneys.
Enters the defendant and victim information listed in criminal judgments into the financial management database.
Performs administrative duties related to Naturalization.
Trains as a backup in other case management duties and acts as relief courtroom deputy as needed.
Assists in other areas of operations as required, such as jury and remote video hearings.
Certifies Court Documents.
Retrieves records from the Federal Records Center as needed.
Minimum Qualifications: The successful candidate must possess good judgment, maturity, and tact; be dependable, responsible and maintain confidentiality; be a proactive self-starter and demonstrate initiative in problem solving; be able to work quickly and harmoniously with others in a team-based environment; and present a poised, professional appearance and demeanor at all times. The successful candidate must also possess the ability to recognize the value of new computer features and their potential value to the work at hand; and ability to perform routine maintenance of various computer, video and audio systems.
General and Specialized Experience: The successful candidate must have at a minimum a high school diploma or the equivalent. Candidate must possess excellent skills in the use of automation systems, including knowledge and proficiency in Microsoft Office software and CM/ECF. Candidate also must have excellent organizational skills, and a demonstrated ability to work in a team environment, to be effective in both oral and written communication, and to handle multiple projects and tasks at one time. The candidate must have a positive attitude, deliver excellent customer service, and be service oriented.
Specialized Experience:
Bachelor's Degree; Experience working in a state or federal court. Knowledge of federal and local procedural rules, federal court operations and functions.
Application Procedure:
Applicants must submit a cover letter and resume.
Note: Incomplete application packets may not be considered.
Please include 26-04 in the subject line of your email. All documents should be in Adobe PDF format.
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The Court reserves the right to modify the conditions of this job announcement, to withdraw the job announcement, or to fill the position sooner than the closing date, any of which actions may occur without prior written notice or other notice.
- THE UNITED STATES DISTRICT COURT IS AN EQUAL OPPORTUNITY EMPLOYER
Job Type: Full-time
Pay: From $45,695.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
Education:
- High school or equivalent (Required)
Work Location: Hybrid remote in Providence, RI 02903
