Department
Procurement Office
Scope of Job
Responsible for managing the onboarding of vendors and ensuring all supplier information is validated, maintained and accurately reflected in the ERP and electronic procurement system. Ensure all necessary documentation is in compliance with state laws and university policies and procedures to mitigate university potential liability as a result of fraud.
Description of Duties
- Responsible for managing the onboarding of vendors doing business with UTRGV and ensuring all necessary documentation is in compliance with state laws and university policies and procedures.
- Monitors and organizes supplier database and makes recommendations for process improvement initiatives within the assigned area.
- Monitors and analyzes transaction data, vendor accounts, payment transactions and other relevant information to identify and investigate unusual or suspicious behavior.
- Independently identifies potentially fraudulent activity on vendor’ accounts and mitigate fraudulent risk, report possible fraudulent activity to the proper department, and other duties and projects as assigned.
- Reviews and approves of new vendor setups and changes (bank details, tax IDs, addresses).
- Performs duplicate vendor checks.
- Monitors red flags for fraud (suspicious bank changes, duplicate payments, shell vendors).
- Reviews, analyzes, audits and verifies data against available state and federal databases to ensure accuracy of all supplier information while complying with established internal and external policies and procedures.
- Effectively interacts with internal departments, as well as other banks, companies, or local, state, and federal authorities when necessary.
- Serves as the primary point of contact for supplier performance issues and escalations.
- Communicates with suppliers regarding information required for setting and maintaining supplier records in Enterprise Resource Planning (ERP) system.
- Maintains and validates accurate supplier records and reporting in the ERP and electronic procurement systems.
- Responsible for preparing and analyzing weekly vendor updates reports to validate banking and supplier information provided through the vendor/supplier registration portal.
- Monitors supplier database and make recommendations for process improvement initiatives within the assigned area.
- Reviews conflict-of-interest disclosures.
- Ensures a vendor validation process is in place to review, identify and monitor red flags in order to prevent any possible fraudulent payment activities.
- Assists vendors and internal customers with resolution of supplier record inquiries or issues and involves management as needed for special circumstances.
- Fosters collaboration with external suppliers to ensure mutual benefit and improved service levels.
- Assists with some Historically Underutilized Business (HUB) outreach events in the Rio Grande Valley area.
- Communicates effectively and fully all situations that could compromise the department’s or university’s ability to provide high-quality customer service to management.
- Ensures data protection compliance.
- Stay up to date on industry trends, emerging threats, and best practices for fraud prevention. Use data and detection tools to identify patterns and trends. Ensures the Supplier Management Help Desk is promptly answering emails, calls, and in person inquiries.
- Performs other duties as assigned.
Supervision Received
General supervision from assigned supervisor.
Supervision Given
Direct supervision of assigned staff.
Required Education
Bachelor’s degree in Business Administration or related field from an accredited university.
Preferred Education
None.
Licenses/Certifications
N/A
Required Experience
Two (2) years of experience in supply chain management operations, accounts payable, managing vendor relationships, commercial banking.
Preferred Experience
Experience in supplier risk management and compliance. Experience with Jaggaer E-Procurement System and Payment Work Supplier Management System and PeopleSoft ERP system. Experience obtained in a higher education setting.
Equipment
Use of standard office equipment. Use of E-Procurement System, Payment Work Supplier Management System, and internal ERP system.
Working Conditions
Needs to be able to successfully perform all required duties. Work is performed primarily in a general office environment. Some travel and weekend work is required. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. UTRGV is a distributed institution, which may require presence at multiple locations throughout the Rio Grande Valley.
Other
Demonstrate strong investigative/analytical skills and be able to formulate and clearly articulate a supportable rationale behind the decisions of the alerted fraudulent activity while complying with departmental procedures. Oral and written communication skills. Strong problem solving and analytical skills. Detail oriented. Ability to make data-driven decision making and meet deadlines. Ability to mitigate risk, identify red flags and prevent fraudulent vendor activities. Ability to apply internal control principles aligned with local, state and federal applicable laws. Thorough knowledge or ability to quickly learn applicable, laws, codes, regulations standards methods and practices related to supplier management.
Physical Capabilities
N/A
Employment Category
Full-Time
Minimum Salary
Commensurate with Experience
Posted Salary
Commensurate with Experience
Position Available Date
05/18/2026
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