Receptionist – Chicago
Description:
Banner Witcoff is a leader in intellectual property law for more than 100 years. We are the trusted IP partner of choice for organizations around the world. We provide sound legal guidance and inventive IP solutions to power business for start-ups, Fortune 500 companies, and everything in between.
We pride ourselves on our relentless attention to detail and place an immense value on providing exceptional service, both internally and externally. We work as individuals, as team members, and as part of a growing and innovative law firm.
We are seeking a part-time Receptionist for our Chicago office location. This role is a key part of the firm’s daily operations, serving as the first point of contact for all employees, clients, and visitors to the firm, while ensuring a welcoming and professional office environment.
Hours for this role will be 8:30 a.m. – 1:30 p.m., Monday – Thursday. This is a fully on-site role and will report to the Office Manager - Chicago.
Key Responsibilities:
- Greet clients, visitors, and staff in a professional and courteous manner, and notify attorneys and staff of guest arrivals.
- Register guests and maintain visitor’s list.
- Reserve office or conference room space as needed.
- Act as point of contact for general office inquiries while providing high level customer and client service via phone, in-person, and email.
- Maintain firm phone list, floor maps, employee badge system, and general voicemail box.
- Maintain firmwide calendar and announcement boards.
- Coordinate in-office luncheons and other firm events and meetings to include preparation of invitations, tracking responses, handling catering needs, checking orders when they arrive, directing catering deliveries to appropriate space, and coordinating with the General Services team.
- Order firm gifts.
Requirements:
- High school diploma or equivalent required.
- 1-3 years of receptionist or administrative experience with prior experience in a law firm preferred.
- Proficiency with Microsoft Office (Word and Outlook) required.
- Strong written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to work independently and multi-task in a fast-paced professional service environment.
- Professional demeanor and strong customer service skills.
Interested candidates should apply online by sending a resume and cover letter with salary requirements. The pay range for this role is between $22.00 - $25.00 an hour. This is a non-exempt position. This range is only applicable for jobs to be performed in Chicago, IL. This is the lowest to highest pay range we in good faith believe we would pay for this role at the time of this posting. An employee’s pay within the range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, geographical location, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.
Banner Witcoff is an Equal Opportunity Employer and provides employees with a work environment free of discrimination and harassment. The Firm will not discriminate against any applicant for employment because of race, color, religion, national origin, sexual orientation, sex, pregnancy, age, mental or physical disability, genetic information, legal citizenship or any other status protected by law.
Instructions to Recruiting Agencies and Search Firms
Banner Witcoff will not accept unsolicited resumes and will not pay a fee for any unsolicited submissions. We will not accept resumes from search firms or recruiters with which we do not have an established agreement, and any resume sent without request or prior approval from our recruiting coordinators will be considered unsolicited. In addition, please do not call or e-mail any attorney or staff at our firm without prior approval from our recruiting coordinators. Thank you for respecting our process.
