Records Digitization Coordinator (4722C), People and Culture - Central Services #88210 About Berkeley
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Departmental Overview
People and Culture Central Services is responsible for a variety of areas including HR Technology Systems and Applications, HR Reporting and Data Analytics, HR Compliance and HR Records Management.
Position Summary
The Records Digitization Coordinator works on the HR Records team as a limited position focused on records digitization activities. This position performs boxing, inventorying, filing, scanning, and quality integrity tasks to support the HR Records team.
Application Review Date
The First Review Date for this job is: August 28, 2026. For full consideration, please apply on or before the first review date.
Responsibilities
Records Digitization Coordination and Quality Assurance
Coordinates records digitization activities, including preparing records boxes, applying barcodes, documenting inventory, and maintaining tracking information.
Coordinates the scheduling and transfer of records boxes to the digitization vendor and tracks progress through the digitization process.
Uses Perceptive Content and other specialized office applications to review digitized records and monitor project progress.
Performs quality assurance of digitized records in Perceptive Content to confirm documents are legible, complete, in the appropriate format, and stored in the correct system location.
Identifies quality or processing issues and communicates necessary corrections to the appropriate teams.
Maintains accurate records of digitization status and completed work.
Project Tracking and Reporting
Maintains spreadsheets, Smartsheets, and other tracking tools used to monitor project inventory, vendor activity, digitization progress, and completion status.
Compiles and validates project information and prepares monthly progress reporting.
Uses spreadsheet functions, including formulas and pivot tables, as needed to organize, reconcile, and report project data.
Systems, Equipment, and Vendor Coordination
Identifies equipment, supply, or system needs related to records digitization activities and coordinates issues with appropriate internal teams or vendors.
Works with the Imagine Team and other technical resources to address issues involving Perceptive Content, digitized files, and records processing.
Procedural Guidance
Provides guidance to staff and project partners regarding digitized file quality, format, and appropriate placement within Perceptive Content.
Communicates quality assurance findings and provides direction on corrections needed before digitized files are accepted as official records.
Records Support
Provides general HR Records support based on operational needs and project workload, including filing, records organization, and other records-related activities.
Handles sensitive and confidential HR records in accordance with established records management procedures and protocols.
Other duties as assigned.
Required Qualifications
Thorough knowledge of administrative procedures and processes, including word processing, database, and records management applications, and proficiency with spreadsheets, including formulas, pivot tables, and other functions used to track, analyze, and report data.
Ability to accurately process, organize, track, and quality check large volumes of records and related data in a timely manner.
Strong interpersonal skills and ability to communicate quality assurance findings and provide procedural guidance to staff and project partners on records digitization processes.
Demonstrated attention to detail and ability to identify discrepancies in records, data, and digitized files.
Strong verbal and written communication, active listening, critical thinking, organizational, and time management skills.
Ability to handle sensitive and confidential records and information in accordance with established procedures and protocols.
Education/Training:
High School diploma and/or equivalent experience/training.
Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted hourly range that the University reasonably expects to pay for this position is $30.58 (Step 1) - $32.01 (Step 3).
This is a non-exempt, bi-weekly paid position.
This is a 6-month, full-time, Limited [temporary] position that is eligible for UC benefits.
